Contract Administration Manager
Billings, MTFull-timeSeen 1w agoSeen in employer's feed 2 days ago
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At a glance
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Job overview
The Contract Administration Manager supports the Estimating Department with contract and bid compliance and execution, including supervising Estimating Administrative Staff. The role manages bid submissions, contract and subcontract administration, project records, and coordination with Accounting on job-cost accounting and work-in-process forecasting. It also ensures required bid paperwork, licensing, bonds, and subcontractor insurance documentation are maintained.
Skills & qualifications
Skills
Qualifications
Benefits
Full job description
Experience Required
None
Minimum Education Required
Bachelor's Degree
Compensation
$ / yearly
Hours Per Week
40
Number Of Positions
1
Job Description
Description
The Contract Administration Manager is responsible for assisting the Estimating Department in contract and bid compliance and execution, including but not limited to supervising the Estimating Administrative Staff.
Find projects to bid in all states, counties, municipalities, etc. Ensures all required paperwork is submitted for upcoming bids
Update weekly agenda and submit to appropriate estimator or division
Procure all bid packets, bid bonds, signatures, and distribute appropriately
Submit bids; Quest CDM, Bid X, ACHD Open Gov, Bonfire, Onvia/Demand Star, Zycus, etc and maintain all bidding information
Responsible for pre-qualification filings including all appropriate licensing and bonds
Create jobs in JDE in preparation for contract input for interlink with HCSS along with producing job files.
Responsible for ensuring that all contracts and budgets are entered into JDE via HCSS upload or by hand.
Create and issue subcontracts
Order and ensure that all subcontractors have provided certificates of insurance by maintaining a current database of all information pertaining to each project/contract.
Responsible for the timely printing and distribution of all weekly job listings and monthly contract billing worksheets.
Act as liaison between the Contracting and Accounting departments providing input and information as necessary for the purpose of job cost accounting and work in process (WIP) forecasting and reporting.
Ensures proper filing and storage of records.
Assumes other special activities and responsibilities as directed.
This job description in no way states or implies that these are the only duties to be performed by this employee. He/she will be required to follow any other instructions and to perform any other work-related duties requested by his/her supervisor.
Minimum Qualifications:
Bachelor's degree in business or construction management or equivalent work experience
Extensive knowledge of the bidding process for Federal and State projects
Knowledge of Prevailing Wage requirements
Superior organizational and analytical skills
Must be flexible in hours and days worked. Extended hours necessary at times for completion of projects which include weekends and holidays at times
Must be able to travel on short notice
Must pass background check
Experience supervising others and ensuring deadlines are being met and work is submitted timely and accurately
Reliability in checking own work to ensure accuracy
Superior interpersonal skills. Ability to get along with diverse personalities, tactful, mature, flexible
Attendance must meet the scheduled requirements of the Company
Proven ability to perform and maintain a positive attitude and work safely
Preferred Qualifications:
Proficiency with project management and estimating software such as JDE, HCSS, and other relevant platforms
Strong written and verbal communication skills for effective collaboration across departments
Demonstrated ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail
Experience working with public agencies and understanding of government contracting regulations
How to Apply:
Knife River-Mountain Region offers Paid Time Off (PTO), a 401(k), as well as COMPANY PAID medical, dental, and vision benefits for employees and their dependents.
We are a drug free work environment requiring pre-employment and random drug testing. Subject to background check.
You may apply online at www.kniferiver.com/careers
If unable to apply online, mail completed application to:
P. O. Box 30238
Billings, MT 59107
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.
Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law.
Is this a registered apprenticeship?
False
Place of Work
On-site
Requisition ID
CONTR004104
Job Type
Full Time
How this job compares
Set against the 531 open Contract Administration jobs on Olive Jobs, counted November 4, 2026.
- Pay
- This postingNot listed
- US median$84–140K/yr287 salary ranges
- US median$32–41/hr34 hourly ranges
- Openings
- Olive Jobs lists 531 open Contract Administration jobs across the US. 7% of them nationwide are listed as remote or flexible.
- Hiring the most across the US
- Deloitte35 open
- Oracle28 open
- Cardinal Health15 open
- Experience
- Contract Administration postings that state a minimum ask for 5 years of experience at the median; the middle half ask for 3 to 6 years (433 postings).
- Education
- 147 of the 531 open Contract Administration jobs (28%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on November 4, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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