Administrative Operations Lead

At Verda, we're building a full-stack AI cloud, covering everything from data centers and hardware to our own cloud platform that the world's leading AI teams use to do serious AI work.

We strive to make a positive mark on the world through the infrastructure we build and give leading teams a service they can truly depend on. Headquartered in Helsinki, we operate globally with offices in London and San Francisco.

Join Verda while it’s still being built - not once it’s finished.

Why Verda

• Cash and equity compensation along with local benefits.

• 40+ nationalities, with 6 different ones on the management team.

• A real chance to make an impact and work alongside world class engineers, researchers, and partners across the global AI ecosystem.

About the Role We're looking for an experienced Administrative Operations Lead to oversee and coordinate the day-to-day operations of our US organization. This role owns the systems, processes, and people that keep our operations running smoothly - from facilities and HR to procurement, employee related travel, expenses and cross-functional support. You'll work with a good degree of independence, proposing creative solutions to operational challenges and requiring only limited guidance on new assignments. This is an individual contributor role - you won't have direct reports, but you'll own a broad scope of responsibility across the organization. This is a great fit for someone who enjoys building order out of complexity, likes owning a broad portfolio of responsibilities, and wants to have visible, tangible impact on how a growing organization operates.

What You'll Do

• Oversee daily administrative operations, ensuring the organization runs efficiently and staff have what they need to do their best work

• Develop, implement, and continuously improve administrative systems, procedures, and policies

• Own financial management for administrative operations for employees, including tracking spending

• Manage procurement processes, including vendor selection, negotiation, and ongoing vendor relationships

• Oversee facilities management, ensuring physical spaces are functional, and well-maintained

• Identify inefficiencies and proactively propose and implement solutions

• Collaborate cross-functionally with other departments to support broader organizational goals

What We're Looking For

• Strong experience in administrative management or operations, ideally in a role of increasing scope and responsibility (for example as an Executive assistant)

• Strong organizational skills with the ability to juggle multiple priorities and deadlines

• Sound judgment and the ability to work independently with minimal oversight on day-to-day decisions

• Excellent written and verbal communication skills

• Comfort working cross-functionally and building relationships across an organization

• Prior experience in a scaleup or other fast-paced, high-growth environment, comfortable with ambiguity and shifting priorities

Nice to Have

• Familiarity with HR, finance, procurement systems and vendor management platforms

Compensation The target base salary range for this role is $100,000–$150,000/year What's next We're building fast and this role needs the right person behind it. There's no artificial deadline, but when we find who we're looking for, we move. If this sounds like your next move, apply now. Please submit your application through our Careers page. We don't accept applications sent by email.