Program Specialist (Travel & Administrative Management)

Summary

You will serve as a Program Specialist (Travel & Administrative Management) with the Office of the Secretary of Interior. This position is located within the Department of the Interior; Office of the Secretary; Assistant Secretary-Insular, International, and Ocean Affairs; Office of International Affairs; International Support Branch; in RESTON, VIRGINIA.

Duties

This Merit Promotion announcement is open only to current Department of the Interior (DOI) employees in the Office of the Secretary (OS), Office of International Affairs (INT). This includes employees who are eligible under Career Transition (CTAP). Individuals who meet a listed hiring authority but are not current INT employees are not eligible for consideration under this announcement. Refer to Required Documents section for more information. At the full performance level (GS-11) the major duties of this position include, but are not limited to the following: 1. Performs oversight and management of all travel preparations for international trips, including complex itineraries, multi-leg trips, and variable per diem scenarios. 2. Provides expert advice to International Affairs and other DOI staff on procedures, regulations, and practices relevant to travel coordination; analyzes and interprets procedures, regulations, and practices; and informs staff of new requirements. 3. Monitors project expenditures and reports against project budgets internally and externally. Correctly utilize various forms and payment methods to support project implementation. 4. Manages procurement and acquisition activities; collaborates with DOI contracting officers to develop Statements of Work, independent government cost estimates (IGCEs), and monitors contract performance and closeout. 5. Oversees administrative operations including property management, records retention, and office systems; ensures continuity of operations and readiness for overseas deployments in alignment with DOI COOP plans. 6. Serves as liaison for audits and compliance reviews, conducts research and investigation into new or improved business and management practices, and drafts new or modified; program policies, regulations, goals, or objectives. Researches ongoing and projected programmatic activities including administrative guidelines, procedures, work assignments, delegations of authority, management controls, information, and documentation systems, etc. Duties will be developmental in nature when filled below the full performance level. Requirements

Must be a U.S. Citizen or National. Appointment subject to background investigation and favorable adjudication. Males born after 12-31-59 must be registered for Selective Service. Direct Deposit participation required. Successfully pass the E-Verify employment verification check. To learn more, visit https://www.e-verify.gov/. As a condition of employment for accepting this position, you may be required to serve a 1-year probationary OR 2-year trail period to evaluate your fitness and whether your continuation of employment advances the public interest. This probationary or trial period is an extension of the appointment process and therefore requires the agency to determine if continued employment would advance the public interest, meet the organization goals and mission of the agency, and/or otherwise promote the efficiency of the service. In determining if your employment advances the public interest, the agency will consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Under applicable law, the employment of an individual serving a probationary or trial period automatically terminates when that period ends unless the agency affirmatively certifies, in writing, that the individual's employment should continue and that their appointment should be finalized. In the absence of agency action to affirmatively certify continued employment beyond the probationary or trial period, such appointments are terminated. Upon completion of your probationary period OR trial period your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications

All qualifications must be met by the closing date of this announcement - 11/19/2026-unless otherwise stated in this vacancy announcement. Competitive candidates must also meet Time-in-Grade requirements as defined in 5 CFR 300, Subpart F. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience. For periods of time that reflect military service, the DD-214 or Statement of Service is sufficient to meet the work schedule requirement as the service dates will be reflected. For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience. Minimum Qualification Requirements: To qualify for this position, you must meet the following minimum qualifications: Specialized Experience: To qualify for this position at the GS-09 grade level: To qualify, you must possess at least one full year of specialized experience equivalent to the GS-07 level in the Federal service (obtained in either the public or private sectors). Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is defined as demonstrated experience: 1. Arranging official travel for employees to facilitate timely and compliant travel in support of organizational mission requirements; 2. Providing travel-related administrative support to ensure accurate record keeping and compliance with established requirements; 3. Assisting with administrative or financial support activities to facilitate efficient office operations and compliance with applicable guidelines; AND 4. Gathering and analyzing administrative information to identify trends, resolve routine issues, and support efficient office operations. MUST MEET ALL. You must include hours per week worked. -OR- Education: Successful completion of at least 2 full years of progressively higher-level graduate education or Master's or equivalent graduate degree (such as an LL.B. or J.D. if related). You must include a copy of your official or unofficial transcripts. -OR- Combination of education and experience as listed above: Have a combination of graduate level education beyond the first year of progressive graduate study and appropriate experience that together meets 100% of the qualification requirements for this position. You must include hours per week worked and a copy of your official or unofficial transcripts. Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

You must submit a copy of your transcript(s) to support claimed education if substituting education for experience. Transcripts must include your name, school name, grades, credit hours earned, major(s), grade point average or class ranking, and date the degree was conferred, if applicable. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not qualified for the position. Unofficial transcripts are acceptable, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work. Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. Recognition of Foreign Qualifications | U.S. Department of Education. How do I receive credit for a college degree obtained in a foreign university in another country? - OPM.gov Applicants must submit all necessary documents to a private U.S. organization that specializes in interpretation of foreign educational credentials, commonly called a credential evaluation service. To be acceptable, the foreign credential evaluation must include/describe: The type of education received by the applicant; The level of education in relation to the U.S. education system, and state that its comparability recommendations follow the general guidelines of the International Education Standards Council; The content of the applicant's educational program earned abroad and the standard obtained; The status of the awarding foreign school's recognition and legitimacy in its home country's education system; and Any other information of interest such as what the evaluation service did to obtain this information, the qualifications of thee valuator, and any indications as to other problems such as forgery. Foreign credential evaluations that do not contain the above information or that state there is insufficient information provided by the applicant on which to base an evaluation should not be accepted. If the requested evaluation shows the foreign education to be legitimate and comparable to that expected of a candidate with U.S. credentials, it may be accepted at the discretion of the agency. How You Will Be Evaluated

Your qualifications will be evaluated based on your application materials (e.g. resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessment(s) required for this position. To be considered for this position, you must complete all required steps in the process. Your resume must not exceed 2 pages. Only the document submitted as the "Resume" under the Documents section will be used to determine your qualifications/eligibility and for rating purposes. In the event you submit more than one resume, only the latest submission will be reviewed. You will be assessed in the following competencies (knowledge, skills, abilities, and other characteristics): Attention to Detail Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Stress Tolerance Teamwork In addition to the application and application questionnaire, this position requires successful completion of the USA Hire Assessment, if required. All qualified non-competitive applicants and the best-qualified Merit Promotion applicants will be referred to the hiring manager for consideration. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration or your score may be lowered. Cheating on an assessment may also result in your removal from consideration. Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. Current or former displaced Federal employees who are surplus, displaced, or involuntarily separated have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP). To be considered under CTAP/ICTAP, you must be well-qualified, score at least 85 (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), and be able to perform the duties of the position upon entry. Other Information

Additional vacancies may be filled using this job announcement. Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. (https://appsupport-usastaffing.opm.gov/hc/en-us/sections/45063131363475-Reasonable-Accommodation-Information) All DOI employees, their spouses, and minor children may not acquire or retain any claim, permit, lease, small tract entry, or other rights granted by the Department in Federal lands, with limited exceptions. Additional ethics prohibitions can be found here, DOI Ethics Prohibitions | U.S. Department of the Interior. The duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.