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Project Assistant (Administrative)

EMCOR Group

Ashburn, VAFull-time$58–65K/yrPosted 1 day agoSeen in employer's feed today

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At a glance

Compensation
$58–65K/yr
Location
Ashburn, VA
Schedule
Full-time
Work Authorization
Not specified

Olive lists jobs from US employers, including remote roles you can work from the United States.

Job overview

The Project Assistant provides administrative support to the Project Manager and project team on commercial construction projects. The role supports project contract administration, documentation, file and email management, reporting, and coordination of site meetings. The position is based onsite in Ashburn, Virginia, and requires U.S. work authorization without current or future employer sponsorship.

Skills & qualifications

RequiredNice to have

Skills

Microsoft Word, requiredMicrosoft Excel, requiredLotus Notes, nice to haveTyping, requiredWritten Communication, requiredVerbal Communication, requiredOrganization, requiredCustomer Service, requiredProject Management, requiredReceptionist Skills, requiredIntegrity, requiredAttention to Detail, requiredIndependent Work, requiredInitiative, requiredEnglish Communication, required

Qualifications

Receptionist or Administrative Experience, nice to haveCustomer Service Experience, nice to haveHigh School Diploma or Equivalent, nice to haveU.S. Work Authorization Without Sponsorship, required

Full job description

About Us

We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

Job Summary

Job Title: Project Assistant (Administrative)

Location: Ashburn, VA 20147

Reports to: Project Management

FLSA Status: Non-Exempt

ABOUT US: The Poole and Kent Corporation is a wholly owned subsidiary of EMCOR Group. Inc. The Poole and Kent Corporation is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects, including data centers, hospitals, sports stadiums, convention centers, hotels, and research laboratories.

SUMMARY

The Project Assistant assists the company in meeting its objectives and goals by supporting the Project Manager and project team who is responsible for overseeing and directing assigned commercial construction projects taking appropriate actions to ensure projects are completed on time, within budget and with defined resources. The Project Assistant provides the required administrative support to the Project Manager and project team members to comply with Company procedures and practices as well as the upstream client/customer requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties may be assigned.

  • Administratively assist with the execution and management of the terms of project contracts.Prepare and present computer-generated spreadsheets and reports.

  • Preparing documentation to include general correspondence, matrices, and records as they relate to project site operations.

  • At the direction of Project Manager perform administrative duties and responsibilities up to and including document control, electronic file management and email electronic management.

  • May be required to learn software platforms required for specific projects as mandated by the upstream client for the reporting of payroll, subcontractor and related project documentation.

  • Support in the planning and scheduling of project site meetings and events.

  • Comply with all company operating policies, procedures, and safety programs as established.

  • Ability to meet upstream contractual requirements for working on site full-time.

SUPERVISORY RESPONSIBILITIES

None.

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

You must be work authorized in the United States on a full-time basis without the need for employer sponsorship now or in the future. The Company cannot offer employment to F-1 (student) visa holders who require employer sponsorship in the future or cannot work now on a full-time basis.

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PREFERRED EDUCATION AND EXPERIENCE

  • One to three years of receptionist or administrative experience in a professional environment.

  • One to three years of customers service skills.

  • High School Diploma or equivalency.

COMPUTER SKILLS

  • Direct experience with Microsoft Office Word, and Excel.

  • Lotus Notes familiarity preferred.

  • Must be an experienced typist.

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

  • Must possess excellent written and verbal communications skills, and organizational skills.

  • Must possess excellent customer service skills.

  • Must demonstrate ability to effectively organize and manage multiple projects

  • Must demonstrate technical skills in receptionist and related assignments.

  • Must demonstrate integrity in the execution of work assignments.

  • Strong attention to detail is required.

  • Must demonstrate ability to work independently and exhibit initiative in the execution of work assignments.

  • Must demonstrate commitment to company values.

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYISCAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

While performing the duties of this job, the employee may be required to commute to field locations. The employee must have the ability to navigate around job site locations.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee may expect to work in typical office environment conditions except when visiting field locations. Field environments may vary based on project, manufacturing, or weather conditions. The noise level in the work environment is usually moderate to loud.

EQUAL OPPORTUNITY EMPLOYER

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

NOTICE TO PROSPECTIVE EMPLOYEES

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

GEOGRAPHIC DISCLOSURE

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $58,000- $65,000 annually

#PKCORP

#LI-Onsite

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review ourAffirmative Action Policy (https://emcorgroup.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=125308&hashed=-730695144) .

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companieslist open positions here (https://careers-emcorgroup.icims.com/) . Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

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Job Locations US-VA-Ashburn

ID 2026-54755

Company The Poole and Kent Corporation

Category Administrative Services

Position Type Full-Time

Location Type Onsite

Posted Date (11/10/2026 10:42 AM)

How this job compares

Set against the 1,646 open Administrative Assistant jobs on Olive Jobs, counted November 11, 2026.

Pay
  • This posting$58–65K/yr
  • US median$51–66K/yr220 salary ranges

This range's midpoint, $62K, is 5% above the US median midpoint ($59K) — in the middle half of Administrative Assistant salary ranges across the US.

Openings
Olive Jobs lists 45 open Administrative Assistant jobs in Virginia and 1,646 across the US. Under 1% of them nationwide are listed as remote or flexible.
Hiring the most in Virginia
Experience
Administrative Assistant postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (844 postings).
Education
114 of the 1,646 open Administrative Assistant jobs (7%) ask for a bachelor's degree or higher.

Counted across the open, public US postings on Olive Jobs on November 11, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.

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