PROGRAM COORDINATOR

Position Information

Posting NumberSRGV9231

Working TitlePROGRAM COORDINATOR

Number of Vacancies1

LocationMcAllen, Texas

DepartmentOffice of Research

FTE1.0

FLSAExempt

Scope of Job

To assist in the operation of the Research Business Center ( RBC ), exercising independent judgment and authority as required. Responsible for multiple business functions of the RBC , including division-wide administrative support for departments. Responsible for all phases of the program, including budget recommendations, program selection, staff supervision, recommendations for future planning, and innovation. Ability to also provide administrative support to faculty and staff that have issues with their grants and any sponsored projects or cost centers coded as function 200 as needed.

Description of Duties

• Responsible for providing support to the division’s main office(s) and expected to greet divisional/departmental visitors.

• Coordinates business functions of the Research Business Center ( RBC ), including travel, purchasing, and division events to ensure that implementation and logistics are carried out per specified division objectives.

• Initiates and supervises the day-to-day activities of the business functions within the RBC .

• Responsible for the coordination of special projects assigned by the Senior Vice President of Research.

• Participates in the division’s budget planning process, travel, purchasing, and events/meetings and is responsible for controlling expenditures by the specified budget allocations for the specified business function.

• Represents department in official functions.

• Coordinates with department leadership to prepare reports, proposals, manuals, and other documentation as required for all RBC business functions.

• Prepares recurring RBC business function reports for management and division leadership.

• Attends meetings, conferences, and seminars related to the program’s mission and goals.

• Supervises and organizes seminars, conferences, and presentations for all division departments.

• Initiates and maintains records and reports of business function activities to ensure and measure progress accomplishment towards the RBC’s objectives; Makes necessary modifications to standard operating procedures as required to ensure alignment with the division’s objectives.

• May participate in the hiring and supervision of assigned staff.

• Conducts formal training or initiates instruction regarding RBC program policies and procedures.

• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the division’s business functions.

• Performs other duties as assigned.

Supervision Received

General direction from the assigned supervisor.

Supervision Given

Supervises assigned staff.

Required Education

Bachelor’s degree in Accounting, Education, Business, or related from an accredited university.

Preferred Education

N/A

Licenses/Certifications

N/A

Required Experience

• Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or

• One (1) year of the required experience with a Master’s degree, or

• Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or

• Seven (7) years of the required experience with a High School Diploma or equivalent.

Preferred Experience

N/A

Equipment

As specified for the particular job.

Working Conditions

Needs to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms. UTRGV is a distributed institution, which may require presence at multiple locations throughout the Rio Grande Valley.

As part of their essential duties, employees in these roles are expected to maintain a consistent, in-person presence on campus at their assigned locations. Limited exceptions may apply for positions that are approved as hybrid or fully remote in accordance with UTRGV policies.

Other

Ability to interact in a professional manner with faculty, staff, students, and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision-making and problem-solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.

Physical Capabilities

N/A

Employment CategoryFull-Time

Minimum SalaryCommensurate with Experience

Posted SalaryCommensurate with Experience

Position Available Date11/03/2026

Grant Funded PositionNo

If Yes, Provide Grant Expiration Date

Posting Detail Information

EEO Statement

It is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.

Special Instructions to Applicants

Dear Applicant,

Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:

Date of Birth

Gender

*Ethnicity/Race

Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.

If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.

Additional Information

UTRGV is a distributed location institution and working location is subject to change based on need.

All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.

Substitutions to the above requirements must have prior approval from the VP of Human Resources.

Quick Linkhttps://careers.utrgv.edu/postings/53039

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Are you a current UTRGV employee?

• Yes

• No

• • Are you now, or previously, employed by The University of Texas System or any of its institutions?

• Yes - I currently am employed by the UT System or its institutions

• Yes - I have previously been employed by the UT System or its institutions

• No - I have never been employed by the UT System or its institutions

• • Please select your highest level of completed education.

• 6th grade education

• 10th grade education

• High School Diploma or GED

• Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours

• Bachelors Degree from an accredited university

• Masters Degree from an accredited university

• Ph. D. or other terminal degree from an accredited university

• None of the above

• • Please provide the field of study for your education:

(Open Ended Question)

• • Please indicate the number of years of work experience you have directly related to the position in which you are applying for:

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 years

• 5 years

• 6 years

• 7 years

• 8 years

• 9 years

• 10 years

• Over 10 years

• • Do you meet the minimum requirements for this position?

• Yes

• No

Applicant Documents

Required Documents

• Resume

Optional Documents

• Cover Letter/Letter of Application

• Curriculum Vitae

• Unofficial Transcripts

• Reference Letter 1

• Reference Letter 2

• Reference Letter 3

• Certifications and Licenses

• Other Document

• List of 3 References

• Unofficial Transcripts 2

• Unofficial Transcripts 3

• Letter of Interest

• Unofficial Graduate Transcripts

• Additional Document