Department Assistant - Global Facilities (Kansas City)
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At a glance
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Job overview
The Department Assistant provides administrative support to department management and helps maintain daily department functions and operations. The role coordinates department communications, meetings, training records, business-plan materials, reports, expenditures, and operational issues. It also supports department and business-line goals by tracking deadlines and progress, preparing presentations and meeting materials, and handling sensitive and confidential information.
Skills & qualifications
Skills
Qualifications
Full job description
Description
The Department Assistant will provide administrative support for department management to ensure continuity of daily department functions and operations by collaborating to provide and present department information. This position coordinates with department management to provide administrative services in conjunction with department and business line goals and objectives.
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Facilitates the dissemination of information to the department and project teams as part of the overall communications and department management process.
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Resolves questions regarding the department; research and provide appropriate answers.
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Prepare and present meeting notes, presentations and tables utilizing Excel, PowerPoint, Access and other programs.
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Develop procedures pertaining to departmental and business line requirements and assist in the development of business initiatives for the department.
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Monitor department deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
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Plan, coordinate and facilitate on-site and off-site meetings for the department. This may include: department orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
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Coordinate the required training programs and records for department personnel in conjunction with the corporate training department and project requirements to ensure compliance.
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Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
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Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.
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Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
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Responsible for handling sensitive and confidential information.
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Coordinate department related issues and complaints, such as operational resources, workstations, space assignments and supplies, and follow up that resolution has been obtained.
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Performs other duties as assigned.
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Complies with all policies and standards.
Qualifications
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High School Diploma/GED required.
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Applicable office/clerical experience preferred.
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Advance knowledge in Microsoft Word, Excel, Access and PowerPoint required.
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Ability to work independently; demonstrating accuracy, reliability, and problem-solving skills.
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Excellent organization skills, attention to detail, verbal and written communication skills, and ability to handle multiple tasks.
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Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders).
This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.
EEO/Disabled/Veterans
Job Administrative/Office Support
Primary Location US-MO-Kansas City
Schedule: Full-time
Travel: No
Req ID: 265395
Job Hire Type Experienced #LI-STA #GFS
How this job compares
Set against the 1,699 open Administrative Assistant jobs on Olive Jobs, counted November 10, 2026.
- Pay
- This postingNot listed
- US median$51–66K/yr219 salary ranges
- US median$19–23/hr775 hourly ranges
- Openings
- Olive Jobs lists 20 open Administrative Assistant jobs in Missouri and 1,699 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Missouri
- A.T. Still University3 open
- Cabela's2 open
- Experience
- Administrative Assistant postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (851 postings).
- Education
- This posting asks for a high school diploma; 932 of the 1,699 open Administrative Assistant jobs (55%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 10, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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