Conference Coordinator

JOB REQUIREMENTS: Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:University Staff Employment Type:Regular Job Profile:Event Coordinator Job Summary: This position is responsible for planning and executing conferences, events, and programs for various University Departments. The Conference Coordinator is responsible for developing food and beverage service, determining audio visual needs, and budgeting. In addition, they will work with various software programs to detail out the event needs and create room diagrams. The conference coordinator will work closely with campus departments and conference organizers to ensure their programs success. The successful person in this role has the desire to become an expert user of complex event software, is a good listener, detail oriented, and is willing to be proactive. Our team is committed to providing a first-class experience for our customers and guests with every experience, every detail, and every day. Work Schedule and Location The primary hours will be Monday-Friday 8:00 - 4:00, with an occasional night and or weekend depending on conference/program schedule. Key Job Responsibilities: Communicates with customers to determine event details and requirements, evaluates requests, recommends service plans and pricing, and provides status updates Assists with planning and the creation of promotional materials and resources for events Plans, schedules, documents, and supports service delivery for events using established policies and procedures to meet customer needs and ensure event compliance with institutional policy. Develop and track individual conference budgets, including registration fees, fiscal expenditures, billing invoices, and reconciliation Schedules logistics and secures resources for all aspects of events including space, vendors, and staff; and coordinates details and resolves operational issues Monitors and processes event related transactions and event data and records Greets customers/guests, assists with registration, answers questions, and refers complex issues to... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/5200BB66309C4D1E