Administrative Associate
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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Job overview
The Administrative Associate supports the department’s accounting, events, graduate program, office, and communications activities. The role processes forms and payments, coordinates event logistics and travel arrangements, provides front-office support, and contributes to social media, website, and listserv communications. It also assists the Department Manager with special projects and other assigned duties.
Skills & qualifications
Skills
Full job description
Accounting. Process department forms and assist with business affairs, including travel forms, official occasion/entertainment forms, and invoice/reimbursement/contract/income forms. As part of events, assist faculty visitors and recruits with travel, honoraria and reimbursements. Serve as liaison with faculty and Liberal Arts Centralized Business Services (CBS) to process payments and transactions above.Events. Room scheduling, catering orders, on-site assistance, budgeting support, accounting, and other related needs. Respond to faculty and student event requests.Graduate Program Support. Provide periodic graduate program support, including student recruiting hotel arrangements and travel reimbursements, and fellowship payments.General Office Support. Provide front office support, including some general office organization and maintenance, supply orders, work order requests, water and copier services.Communications/Development. Contribute to communications anddevelopment projects. Maintain a social media presence for Department and contribute towebsite and listserv communications.Assist Department Manager with special projects and other duties as assigned.
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