Project Coordinator

Description We are looking for a Program Coordinator to support cross-functional initiatives that strengthen operations, service delivery, and stakeholder engagement in Menlo Park, California. This Long-term Contract position is ideal for someone who can coordinate multiple projects, keep teams aligned, and ensure programs move forward with clear documentation and consistent communication. The role partners with clinical, administrative, and service teams to help organize workflows, support business development efforts, and contribute to a high standard of customer service.

Responsibilities:

• Coordinate projects that enhance departmental operations and support program growth by defining goals, tracking progress, and keeping stakeholders informed.

• Organize meetings and working groups to address operational needs, document outcomes, and distribute follow-up communication to relevant teams.

• Support care coordination activities by understanding service workflows and helping facilitate patient-related inquiries and visit logistics when needed.

• Oversee the development and distribution of marketing collateral, event materials, and other communications for internal and external audiences.

• Assist with vendor, consultant, and contractor engagement by supporting evaluation, selection, and coordination processes.

• Monitor program activities for adherence to organizational, hospital, and university policies through quality review and process oversight.

• Analyze existing business processes, document findings, and recommend improvements that help achieve project objectives.

• Build productive relationships with customers, clients, vendors, and community partners while representing the organization in an attentive and inclusive manner. Requirements • Bachelor’s degree from an accredited college or university.

• Experience in program coordination, project support, operations, or a related function, or an equivalent combination of education and practical experience.

• Working knowledge of project management methods and process improvement principles.

• Ability to evaluate large volumes of information, identify key points, and translate findings into clear documentation.

• Strong written, verbal, and interpersonal communication skills with the ability to work across diverse stakeholder groups.

• Excellent organizational skills with the ability to manage competing priorities, meet deadlines, and work independently.

• Proficiency in maintaining accurate records, preparing clear and well-structured documents, and using standard business software such as Microsoft Word and internet-based tools.

• Ability to handle sensitive information with discretion; additional language proficiency beyond English is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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