Administrative Associate � University Risk and Compliance Services

Administrative Operations:Support the Executive Assistant in coordinating daily administrative operations for URCS. Assist with purchasing and reimbursement processes, including travel requests, purchase requisitions, receipt reconciliation, and ProCard transactions. Provide general office support by managing supplies and inventory, coordinating office equipment maintenance and work orders, and preparing materials for meetings and departmental activities.Assist in maintaining departmental records, organizing and managing electronic files, and ensuring compliance with established records retention requirements.Assist with the implementation of workflows and the ongoing evaluation of processes to support continuous improvement and operational efficiency.Serve as backup support during the Executive Assistants absence, ensuring continuity of essential administrative operations and services.Reception, Customer Service and Communications:Serve as the receptionist and primary point of contact for URCS by welcoming and directing visitors, coordinating parking validation for official guests, answering and routing incoming calls, taking messages as needed, and monitoring the departments shared email account.Respond to general inquiries received by email, phone, or in person, providing information and assistance as appropriate and directing complex or specialized requests to the appropriate staff member.Assist with coordinating meeting and event logistics, including reserving space, scheduling participants, preparing materials, and arranging refreshments, supplies, and other support services as needed.Compliance, Ethics and Regulatory Support:Assist with the intake, tracking, and triage of Compliance and Ethics Hotline and Privacy reports, ensuring timely processing and routing in accordance with established procedures and at the direction of the Executive Assistant.Assist with the review, coordination, and response to Open Records Requests, including tracking requests, gathering responsive records, and supporting timely compliance with applicable requirements.Clery Compliance Program Support:Assist with the collection of data and other support functions, as needed, for the Clery Compliance program.Other related duties as assigned.