Office Administrator Assistant

Position Overview

We are seeking a professional, organized, and customer-focused Office Administrator Assistant to support front-desk operations and provide day-to-day administrative assistance in a corporate office environment.

This position is ideal for someone who enjoys being the first point of contact for visitors and employees while also handling a variety of administrative responsibilities. The ideal candidate will be detail-oriented, dependable, comfortable multitasking, and able to maintain a positive and professional attitude in a fast-paced environment.

Key Responsibilities

• Answer incoming phone calls and direct them to the appropriate person or department.

• Greet and welcome visitors, clients, and employees in a friendly and professional manner.

• Manage visitor check-in procedures, including photo ID verification and visitor badges.

• Maintain a clean, organized, and professional reception and office area.

• Provide administrative support including data entry, filing, document preparation, and correspondence.

• Maintain office supply inventory and place orders as needed.

• Manage incoming and outgoing mail and packages through USPS, FedEx, UPS, and Amazon.

• Coordinate weekly mailings for remote employees and other locations.

• Order business cards, envelopes, letterhead, labels, and other office materials.

• Maintain the company's phone extension list.

• Assist with general office mailings and data-entry projects.

• Support Customer Service and Executive Assistant teams with special projects.

• Complete additional administrative duties as needed.

Qualifications

Required:

• Minimum of 2 years of administrative support, office assistant, or similar experience.

• Previous experience working in a professional office environment.

• Proficiency in Microsoft Office 365, including Word, Excel, Outlook, and PowerPoint.

• Strong verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Ability to handle multiple priorities efficiently.

• Professional demeanor with strong customer service skills.

• High school diploma or equivalent.

Nice to Have:

• Previous experience in a corporate or manufacturing environment.

• Bilingual in English and Spanish.

• Additional education beyond a high school diploma.

Work Environment & Physical Requirements

• This is a fully on-site position located at the front desk of a professional corporate office.

• Candidates should be comfortable working in an environment where food and flavor aromas may be present.

• Regular sitting, standing, walking, talking, and computer use are required.

• Must be able to frequently lift up to 10 lbs. and occasionally lift or move up to 25 lbs.

• May occasionally need to bend, squat, or kneel for office organization or event setup.

Job Type & Location

This is a Contract to Hire position based out of Deerfield, IL.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Deerfield, IL.

Application Deadline

This position is anticipated to close on Nov 17, 2026.

Workplace Type

This is a fully onsite position in Deerfield,IL.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

Were a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. Were a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. Were strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. Were building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.