Human Resources Confidential II for Employee Records and Compliance

The Human Resources Confidential II for Employee Records and Compliance performs a diverse range of complex professional, clerical, confidential, and analytical duties requiring initiative, good judgment and discretion supporting the office of Human Resources. The position requires positive customer service and ability to work with all levels of the University and external constituents in a productive and confidential manner. The salary range is $22.88 - $31.84 per hour. Actual starting rate will be determined based on education, experience, and other factors permitted by law. Essential Functions * Maintain employment records for active, inactive, and terminated employees and manage related communication to key department contacts with strict confidentiality. Key contact for internal colleagues with any employee record changes. * Administer accurate and timely payroll/record changes and employee benefit time data into HRIS and audit changes. * Prepare and provide paperwork for new hires and current employees with any record changes, verify employment eligibility and required documents including federal and state forms and related reporting. Track and maintain all information in the departments TEAMS spreadsheet. * Update and maintain HRIS database and HR website. Test, troubleshoot and enhance system capabilities to meet needs and assist others to inform, train and respond. Research system issues and facilitate improvements. Assist with compliance requirements to automate system capabilities. * Track new hire probation period and transfer trial periods, record evaluations, and notify bargaining units of completion statuses. Update benefit banks for new hires manually in line with their progression through probation. * Technical expert for HRIS as it relates to employee records and reporting needs including the development, maintenance, and enhancement of reports that support record change processes and data analysis. Responsible for identifying and resolving discrepancies and data integrity issues. Works closely with Information Technology regarding system upgrades/enhancements, testing/troubleshooting, and implementation. HR contact for IT service requests. * Comply with and administer collective bargaining agreement guidelines for pay and benefit time. Prepares and responds to bargaining agreement adjustments, changes and questions and supports Directors with negotiation and labor management reports. * Produce and maintain several key reports (monthly, quarterly, bi-annually and annually) and position process manual. * Update and track Immigration work authorization records * Responsible for the successful cross training of colleagues and serve to support other HR functions in a back-up capacity. * Special projects as assigned. Serve on committees as requested by supervisor. * Other related duties as assigned Minimum Qualifications * High school diploma or equivalent required; Five years clerical experience required, preferably in human resources. Equivalent combination of education and experience may be considered. * Must be an articulate, savvy administrative professional with excellent oral and written communications skills. Proficient in Microsoft Word, Outlook, Excel, internet applications and experience with database systems. Must have excellent math skills. Knowledge of HR policies, practices and basic understanding of state and federal employment laws. The ability to work independently and as part of a team supporting others is essential. Prioritizing conflicting work assignments and meeting deadlines is critical. Must be able to exercise good judgment and decision making within assigned authority. Must be able to work in a fast paced environment. * Strong customer service and interpersonal skills are essential. Excellent organizational skills are required. Must have the ability to effectively support all levels of staff and maintain strict confidentiality. * Perform i