Office Manager

Description We are looking for an organized and service-oriented Office Manager to support daily operations and help create a welcoming, detail-focused environment for clients and staff. This Long-term Contract position plays a key role in coordinating administrative activities, assisting advisors with day-to-day needs, and ensuring the office runs smoothly. The ideal candidate brings strong judgment, close attention to detail, and the ability to manage multiple priorities while maintaining a responsive presence.

Responsibilities:

• Welcome clients and visitors, provide front-desk support, and help create a positive in-office experience.

• Coordinate internal and client-facing schedules, arrange meetings, and prepare conference spaces before and after use.

• Oversee incoming mail, packages, and routine deliveries while keeping shared office areas organized and presentable.

• Maintain inventory for office and kitchen supplies, place orders as needed, and ensure supply storage areas remain neat and fully stocked.

• Support advisor requests by arranging client gifts, preparing printed materials such as reports and invoices, and handling general administrative tasks.

• Assist with employee engagement activities, including team lunches, celebrations, and other office recognition efforts.

• Work with building or facilities contacts to address workspace needs and help maintain an orderly, functional office environment.

• Provide basic technology troubleshooting and support office systems and document organization as needed.

• Contribute to special projects, marketing functions, and occasional after-hours events when business needs require additional support. Requirements • At least 3 years of experience in office administration, receptionist support, or a related business support role.

• Strong organizational skills with the ability to manage competing priorities and follow through accurately on detailed tasks.

• Strong written and verbal communication skills, along with a client-focused demeanor.

• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Teams.

• Experience working with scheduling, document management, or customer relationship management platforms such as Salesforce, SharePoint, or Calendly.

• Demonstrated ability to work collaboratively in a team setting while also handling responsibilities independently.

• Comfort supporting administrative functions such as office supply management, reception coverage, and basic accounts payable-related coordination.

• Bachelor’s degree preferred; notary license is strongly preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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