Program Coordinator II - Purchasing Card Administrator (61031986)

To coordinate and administer the agency's Lodging Program to ensure official travel and lodging activities are processed accurately, timely, efficiently, and in compliance with applicable State of South Carolina, South Carolina Department of Transportation (SCDOT ), State Fiscal Accountability Authority (SFAA), and other applicable fiscal policies and procedures.

Coordinates the day-to-day administration of the agency's Lodging Program. Reviews travel requests for completeness, accuracy, and compliance with applicable State and agency travel requirements and ensures all required documentation and approvals are included prior to submission to the Chief Procurement Officer (CPO) or designee for final approval.

Performs monthly reconciliation of the agency's Lodging P-Card statement to hotel folios and other supporting documentation in accordance with SCDOT policies and procedures, SFAA requirements, P-Card requirements, and other applicable fiscal guidelines.Reviews transactions for accuracy and completeness, verifies appropriate accounting information, identifies and resolves discrepancies, and prepares required reconciliation documentation for submission to the Card Services Manager. Assists the Card Services Manager with the processing and reconciliation of the monthly Master P-Card Statement and related financial documentation as needed.

Develops and provides training, guidance, and informational materials to agency employees and administrative personnel regarding travel and lodging policies, procedures, documentation requirements, and program processes.

Interprets and applies established travel and lodging policies and procedures to routine program matters and refers exceptions or matters requiring management approval to the Card Services Manager. Monitors applicable travel requirements and identifies areas where agency travel policies or procedures may require clarification or revision. Researches requirements, recommends revisions to the Card Services Manager, and assists with the development, implementation, communication, and maintenance of approved policy and procedural updates.

Develops and maintains effective working relationships with hotels and lodging providers to support agency travel and operational requirements. Communicates with lodging providers regarding reservations, billing matters, documentation requirements, and other program issues.

Coordinates lodging accommodations for authorized personnel and assistance crews and serves as backup to the P-Card Administrator during emergency operations to ensure applicable transactions are coded timely and accurately to the appropriate Internal Order Number or other designated accounting codes to support cost tracking and federal or other applicable reimbursement.

Performs other related duties as assigned.

A bachelor's degree and one (1) year of relevant program experience; or an approved acceptable equivalence. A valid motor vehicle operator's license is required.

The physical demands for the essential functions includes sitting or standing at a desk for an extended periods and working on a computer. May be required to lift up to 30 lbs. May be required to work outside normal business hours.

The South Carolina Department of Transportation is committed to a diverse workforce and does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.