Human Resources Coordinator

Job Title: Human Resources CoordinatorJob Description

We are seeking an organized and people-focused Human Resources Coordinator to support HR operations within a fast-paced facility environment. This position will be responsible for full-cycle recruiting, interview coordination, new-hire onboarding, payroll and timecard administration, employee records, and general HR support.

Responsibilities

• Manage the full-cycle recruiting process, primarily supporting hourly and operational positions.

• Partner with hiring managers to understand staffing needs, position requirements, and hiring priorities.

• Create and manage job postings and maintain candidate activity within the applicant tracking system.

• Review applications and resumes and conduct initial candidate screening.

• Coordinate interviews between candidates and hiring managers, including scheduling, confirmations, rescheduling, and candidate communication.

• Maintain consistent communication with candidates throughout the hiring process to provide a positive candidate experience.

• Coordinate offers and pre-employment requirements and ensure candidates successfully transition into the onboarding process.

• Maintain accurate recruiting documentation and applicant tracking records.

• Coordinate the end-to-end onboarding process for hourly and salaried employees.

• Process new-hire paperwork and required employment documentation, including employment eligibility verification.

• Coordinate orientation, required training, system access, and other onboarding activities.

• Ensure employee information is entered accurately into applicable HR and payroll systems.

• Conduct new-hire follow-ups during the first 3045 days to answer questions, evaluate the onboarding experience, and support employee retention.

• Partner with supervisors and managers to review and process weekly and/or biweekly payroll accurately and on time.

• Review the timekeeping system regularly and identify missing punches, incorrect hours, attendance discrepancies, and other timecard issues.

• Work directly with employees and supervisors to correct timekeeping discrepancies before payroll deadlines.

• Assist employees with routine payroll questions, including direct deposit, tax withholding, pay changes, timecard corrections, and employee information updates.

• Process employee changes and terminations within HR and payroll systems.

• Maintain accurate documentation supporting payroll and timekeeping activity.

• Serve as a day-to-day HR resource for employees regarding policies, payroll, benefits, attendance, HR systems, and general HR questions.

• Maintain accurate and confidential employee personnel records within the HRIS.

• Assist employees with benefits and HR self-service systems.

• Support employee relations matters and escalate complex or sensitive situations to HR leadership as appropriate.

• Assist leadership with performance management documentation, coaching, and corrective-action processes.

• Coordinate and track required employee training.

• Assist employees with questions regarding FMLA, leave of absence, and related processes.

• Support HR compliance activities, audits, documentation, and reporting.

• Participate in employee engagement, retention, and recognition initiatives.

• Maintain a visible and approachable HR presence throughout the facility and build relationships with employees and supervisors across shifts.

Essential Skills

• High school diploma or equivalent.

• 2+ years of experience in Human Resources, recruiting, HR coordination, payroll, timekeeping, or a related function.

• Hands-on experience with recruiting and interview coordination.

• Experience supporting new-hire onboarding and employee documentation.

• Experience working with payroll, timecards, attendance tracking, or timekeeping systems.

• Experience using an HRIS and/or Applicant Tracking System (ATS).

• Working knowledge of general HR practices and basic federal and state employment regulations.

• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.

Additional Skills & Qualifications

• Associate degree or higher in Human Resources, Business Administration, or a related field.

• Experience supporting HR within a manufacturing, distribution, warehouse, production, or similar operational environment.

• Experience managing recruiting activities for hourly/high-volume positions.

• Experience supporting both hourly and salaried employees.

• Strong communication and interpersonal skills.

Work Environment

The work environment includes an office attached to a warehouse, requiring comfort in working with and recruiting for warehouse/general labor skills.

Job Type & Location

This is a Contract position based out of Nashville, TN.

Pay and Benefits

The pay range for this position is $26.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Nashville, TN.

Application Deadline

This position is anticipated to close on Nov 26, 2026.

Workplace Type

This is a fully onsite position in Nashville,TN.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.