Administrative assistant to Superintendent
Boston, MAJobSeen 1 day agoSeen in employer's feed 1 day ago
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At a glance
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Job overview
The Administrative Assistant to the Superintendent supports the Sheriff’s Department’s external affairs and communications work. The role produces newsletters, press releases, letters, briefs, publications, and social media content; coordinates newsletter production and distribution; staffs department events; and manages external affairs initiatives. It also involves research, editing, analysis, and project follow-through under the supervision of communications leadership.
Skills & qualifications
Skills
Qualifications
Full job description
GENERALSTATEMENT OF DUTIESAND RESPONSIBILITIES 1. Produce amonthlynewsletter; 2. Undergeneralsupervision,writeweeklypress releases;and 3. Write and produce various briefs, letters, and Department publications; and 4. Maintain and produce daily social media for Department accounts. SUPERVISION RECEIVED Worksunder thegeneral supervisionof theDirector of External Affairs and Communications and the direct supervision of the SeniorPublicInformationOfficer. SUPERVISIONEXERCISED None DUTIESAND RESPONSIBILITIES 1. Researchandwritearticlesfor amonthlynewsletter communicating Department initiatives to staffandthe community,highlighting inmateprogramprogressandsuccess, recognizingemployeeperformance,andpromoting thegeneralhealthandwellnessof thereadership; 2. Coordinatetheproduction,printing,anddistributionof themonthlynewsletter,both internallyandexternally. Developandenforce contentanddisplay standards,andedit contentsubmissions; 3. Writeanddistributeweeklypress releasesto communicateDepartment initiatives tothe communityandtohighlight inmateprogramprogressandsuccess; 4. Write lettersandmaterials for useanddistributioninfurtheranceof Department initiatives; 5. Develop, growand maintainthe Department’ssocialmedia campaign to reach a wide cross-section of interested audiences; 6. Provide staffing/coverage for events related to Department; 7. ManageandimplementvariousExternalAffairs initiatives. Responsiblefor successful initiationand completionofprojects, including research,development, changemanagement,implementation,andfollow-up; 8. Demonstrate thorough substantive knowledgeofofficepolicies,proceduresand Departmentoperationsand knowledgeofassignedofficeordivision; 9. Responsibleformoderateto complex levelofquantitativeandqualitativeanalysisofpertinent subjectmatter; and 10. Flexibilityandabilityto learnandperformnewdutiesand skillsasassigned. QUALIFICATIONS 1. Superiorcommunication skills,bothoraland written; 2. Abilitytoworkaccuratelyand independently in a fast-pacedenvironment; 3. Strongattentiontodetail; 4. Abilitytomeetshortdeadlines; 5. Proficiency inAdobe InDesign, AdobePhotoshop, MicrosoftPowerPointand MicrosoftWord; 6. Availabilityfor 24-houron-call status; 7. Abilitytodevelopandmaintainanongoingbusinessrapportwith localprintand radiomediabasedonhonesty,mutual trustand respect; 8. Familiaritywithand theabilityto masterthevarious socialmediatools, including,butnot limitedto, Facebook,Twitter,and Constant Contact; 9. Bachelor's Degree inrelated major preferred. College-level courses in Communications, Journalism, Criminal Justice,orat leastoneyearoffull-timeorequivalentpart-timeexperience inthemedia field required; 10. Abilityto communicateeffectivelyorallyand inwriting; 11.Thorough knowledgeofDepartmentpoliciesandprocedures ispreferred;and 12. Valid and renewable driver’s license is preferred. ESSENTIAL FUNCTIONS 1. Produce amonthlynewsletter; 2. Review,editandfactcheckarticlesandpress releases; 3. Regular,punctualandpredictableattendanceatassignedworkplaceandat scheduledmeetings; 4. Knowledgeof,compliancewith,andenforcementof Departmentpoliciesandprocedures; 5. Obedient tomoderately complexoralandwrittenorders; 6. Communicatingeffectivelybothorallyand in writing; 7. Ableto independently initiate aproject,executethenecessary steps,and complete in atimelyandeffective manner; 8. Deal calmlyandeffectivelywith stressful situations, includingemergencies;and 9. Exercisegood judgment. M**INIMUMPHYSICAL REQUIREMENTS FOR ESSENTIAL FUNCTIONS 1. Sitor standperiodicallyfor 8 ½hours; 2. Communicateorallywith media; 3. Liftupto 5pounds; 4. Carryupto 5pounds; 5. Climb stairsoccasionally; 6. Walk shortdistances;and 7. Writeand type. ADDITIONAL FUNCTIONSOFPOSITION Participation inmandatorytraining. Job: *Administrative Services Organization: *Sheriff's Department Suffolk Title: Administrative assistant to Superintendent Location: Massachusetts-Boston - 200 Nashua Street Requisition ID: 260007J6
How this job compares
Set against the 1,687 open Administrative Assistant jobs on Olive Jobs, counted November 9, 2026.
- Pay
- This postingNot listed
- US median$52–66K/yr212 salary ranges
- Massachusetts median$21–28/hr74 hourly ranges
- Openings
- Olive Jobs lists 101 open Administrative Assistant jobs in Massachusetts and 1,687 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Massachusetts
- Experience
- Administrative Assistant postings that state a minimum ask for 2 years of experience at the median; the middle half ask for 1 to 3 years (835 postings).
- Education
- 115 of the 1,687 open Administrative Assistant jobs (7%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on November 9, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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