DSHS FTAA Fiscal Specialist 1

DSHS FTAA Fiscal Specialist 1 This position shares in the responsibility of providing fiscal and administrative support to the Consolidated Business Services (CBS3) Fiscal Analyst 2 and 5 in the administration, processing, and maintenance of Child Study & Treatment Center (CSTC) Local Funds. Key responsibilities include performing fiscal calculations; cashiering and cash-handling duties; conducting daily reconciliations and audits of cash and receipts; ordering and maintaining cash supplies; generating checks; preparing deposits; and accurately entering financial transactions into the accounting system. Performs additional administrative duties, including maintaining Title 19 documentation, maintaining operational logs for PCards, vehicle fuel cards, and incoming mail. Also manages Center forms and supplies and processes incoming and outgoing mail using the Pitney Bowes postage meter. Requires strong fiscal and administrative skills, knowledge of applicable policies and procedures, accuracy, organization, confidentiality, and the ability to manage multiple responsibilities while providing effective customer service. The position requires knowledge of basic accounting principles and the ability to apply practical accounting techniques to ensure accurate financial processing, documentation, and accountability. This position also provides guidance and assistance to managers, supervisors, employees, and patients regarding the appropriate use and handling of Local Funds. Responsibilities include responding to daily inquiries and providing customer service through email, telephone, and in-person interactions. Additionally, this position provides backup support to other Fiscal Specialist 1 (FS1) positions within the team to ensure continuity of fiscal operations and services.

Please note: This position is 100% on-site with no telework options. Opportunities performed on-site at this work location at least three days a week may be eligible for an additional 5% premium pay in addition to the advertised salary. Pierce County employees are eligible to receive an Orca Card for transportation needs.

Some of what you'll do:

• Perform cashiering duties, disburse cash and verifies receipts and cash for returned transactions. Works with our (3) Local Funds accounts, Patient Trust, Welfare, and Petty Cash accounts. Verify patient and fund information and post daily withdrawal transactions from patient and/or fund accounts. Prepares bank cash orders, generates checks and records deposits for various accounts. Provide technical assistance to managers, supervisors, employees and patients on the appropriate use of Local Funds. Back up the other positions on the team.
• Reconcile cash drawers and cash boxes at the end of each workday.
• Respond to daily staff inquiries received via email, phone or in-person.
• Maintain Local Funds Excel fund ledgers and audit cash daily. Custodian for CSTC Purchasing Card, maintain PCard logs and ensure back up documentation in order for the preparation of the PCard monthly payment. Prepare vendor payments for submission to Accounts Payable for processing payment.
• Handle travel arrangements for the Hardship Funds to include, gas card allocations, staff transport, air fare, rental cars and hotel reservations post to Hardship log. Review hardship request and bring any questionable items to the attention of the FA5 and/or the CEO.
• Process and record T19 Medicaid, maintain various logs, process mail and perform other duties as assigned.
• Assist with food inventory and meal calculations with dietary staff.

Who should apply? Those with: Three years of fiscal record-keeping experience. OR An equivalent combination of education and experience totaling three or more years. Additional knowledge, skills, and abilities we are looking for:

• Basic accounting: Uses accounting steps to check payroll and spending records.
• Problem solving: Finds errors, looks at the facts, and picks the right fix.
• Time management: Gets tasks done in order and meets tight payroll deadlines.
• Clear communication
• Computer skills: Uses Microsoft Office each day.

Interested? Apply today! The Department of Social and Health Services’ (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency’s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.

Questions? Please reach out to DSHS Recruiter Peter Bonato at [email protected] and reference job number 09104. Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle.

Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protect­ed veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384.

Relationship and Reporting Structure (Nepotism) Disclosure: If you are selected for hire, you must disclose whether you have a relative, household member, close friend, or romantic partner within your potential supervisory chain of command. DSHS has a Relationships and the Reporting Structure policy that prohibits nepotism and can be reviewed here (Download PDF reader). Applicants whose appointment would result in a prohibited reporting relationship are not eligible for appointment to that position.

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