Database Specialist-Educational Talent Search

Database Specialist-Educational Talent Search (Grant Funded) Deadline to apply November 5, 2026 Salary $41,349.00 - $59,541.00 Annually ** Position Summary The Database Specialist is responsible for maintaining accurate participant records, managing program data, preparing reports, and providing administrative support for the Talent Search program. This position assists with data collection, entry, and reporting to support program operations and compliance with federal grant requirements. The Database Specialist also performs a variety of clerical and administrative duties, including maintaining files, processing documentation, coordinating communications, and assisting with program activities to ensure efficient daily operations. This position is not eligible for tenure/non-probational status. ## ## Essential Duties and Responsibilities - Assist with the preparation and submission of the Annual Performance Report (APR) to the U.S. Department of Education. - Maintain and update the Talent Search database, ensuring accurate and timely entry of participant information, services, and program activities. - Organize and maintain electronic and physical files, reports, and documentation necessary for daily program operations. - Maintain accurate and complete participant records, ensuring all required information and supporting documentation are properly recorded and filed. - Maintain the confidentiality of participant information in accordance with FERPA and applicable institutional policies. - Generate and compile database reports to assist with program monitoring, evaluation, and reporting requirements. - Compile monthly participant statistics, program activities, and other required reports for submission to the Manager. - Assist program staff with data entry, recordkeeping, and retrieval of participant information. - Receive, process, and distribute program correspondence, telephone calls, emails, and other communications. - Organize and maintain program curriculum, instructional materials, office supplies, and other resources. - Prepare purchase requisitions, communicate with vendors, track purchase orders, and maintain purchasing documentation. - Collect, organize, and maintain staff time and effort reports, monthly activity reports, travel requests, maintenance requests, and other administrative documentation. - Assist with coordinating program events, workshops, meetings, and other Talent Search activities, including preparing materials and maintaining attendance records. - Communicate effectively with Talent Search staff, college personnel, target schools, and other program partners. - Provide administrative and clerical support to Talent Search staff to ensure efficient daily office operations. - Assist the Manager with preparing agendas, materials, and documentation for monthly staff meetings. - Record meeting minutes and prepare and distribute meeting documentation as directed by the Manager. - Assist with the annual review and updating of the Talent Search policy and procedures manual. - Maintain equipment inventory records, including documenting equipment assignments, checkouts, and returns. - Maintain and update program social media accounts, including posting announcements, activities, and program information as directed. - Work collaboratively with the Manager, Coordinator, Workforce Advisor, and other Talent Search staff to support program operations and foster a culture of teamwork and shared success. - Perform other duties as assigned by the Manager. ## Qualifications - One (1) year (32 semester hours) of postsecondary education in related coursework from a regionally accredited institution, required. - Minimum of an associates degree, preferred. - Minimum of two years of experience working with under resourced populations, preferred. - Two years of TRIO xperience, preferred. - Experience with Banner, preferred - Background similar to the target population, preferred. A pplication Procedures/Additional Information A complete application packet consists of the following: - a completed Northwest Shoals Community College online application form, - a current resume, and - postsecondary transcripts (unofficial or official), which must include institution's name, college degree, and degree date. Applications may be submitted online atwww.nwscc.edu{target="blank"}. Applications should be received by no later than November 5, 2026. ## ** Incomplete application packets will eliminate the possibility of an interview. Application packets received **