Administrative Program Coordinator
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Administrative Program Coordinator manages program activities, timelines, documents, and communications across departments and external stakeholders. The role provides administrative support to leadership, assists with project and event coordination, and prepares reports while maintaining records and compliance. It also manages CME credits and CoC data, handles confidential patient information, supports staff training, and performs office-management duties.
Skills & qualifications
Skills
Full job description
Program CoordinationManages and coordinates program activities and timelines.Oversees the preparation and dissemination of program-related documents.Facilitates communication between departments and external stakeholders.Administrative SupportProvides high-level administrative support to the leadership team.Manages schedules, appointments, and bookings for executives.Prepares and processes expense reports and invoices.Project ManagementAssists in planning, organizing, and managing projects.Monitors project progress and ensures timely completion.Coordinates cross-departmental collaboration for project success.Event CoordinationPlans and organizes events, meetings, and conferences.Manages logistics, including venue booking and catering arrangements.Ensures events run smoothly and meet organizational objectives.Compliance and ReportingEnsures compliance with company policies and legal regulations.Prepares and submits regular reports on program activities and outcomes.Maintains accurate records and documentation.Manages CME credits and CoC data in compliance with accreditation standards.Other Job Duties may apply as assignedMARGINAL OR PERIODIC FUNCTIONS:Research and Data ManagementConduct research and manage data.Provide insights based on analysis.Handles confidential patient information and prepares case materials.Training and DevelopmentAssist in onboarding and training new staff.Develop training materials.Office ManagementManage office supplies and equipment.Ensure proper maintenance.Adheres to internal controls and reporting structure.Performs related duties as required.KNOWLEDGE/SKILLS/ABILITIESNavigate complex structures and manage multiple tasks.Excellent verbal and written communication.Plan, execute, and monitor projects effectively.Ensure precision in documentation and reporting.Identify and resolve issues effectively.
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