Administrative Program Coordinator of Student Organizations

Student Organization Room Reservations and Systems Administration Manage the student organization room reservation process, including reviewing, processing, and coordinating reservation requests in accordance with university policies, procedures, and space-use guidelines.Administer and maintain room reservation software systems and related technology platforms to ensure accurate, timely, and efficient processing of requests.Serve as the primary point of contact for student organizations and campus partners regarding room reservations, space availability, scheduling requirements, and reservation procedures.Develop, maintain, and update reservation procedures, standard operating procedures (SOPs), training materials, website text, and other resources to support consistent and effective service delivery.Monitor reservation workflows, identify process inefficiencies, and recommend improvements to enhance the student and campus partner experience.Maintain accurate records, trackers, and reports related to room reservations, space utilization, and administrative processes.Support the implementation, testing, and ongoing optimization of reservation software updates and system enhancements.Assist with assessment and reporting related to reservation activity, service delivery, and organizational space needs.2. Administrative Support Provide administrative support to the Student Organizations team, including maintaining records, preparing correspondence and managing/organizing team documentation.Assist with tracking deadlines, updating internal resources, and organizing information to support unit operations.Support the development and maintenance of team procedures, forms, communication materials, and administrative tools.Respond to inquiries from student organizations, campus partners, and other stakeholders and refer complex questions to appropriate staff members.Assist with logistical coordination for team programs, meetings, and operational activities.Responsible for upkeep of all compliance tracking for Clery, state and federal reporting on an annual basis.3. Student Organization Advising and Event Consultation Advise registered student organizations regarding program planning, event logistics, interpretation of Institutional Rules, and applicable university policies and procedures.Provide consultations related to indoor and outdoor events, including event planning considerations, space use, amplified sound, guest speakers, risk management, and operational requirements.Interpret and communicate university policies and procedures in a clear, consistent, and developmental manner.Special Projects and Committees Assist in special assignments and committees on behalf of Student Organizations, Student Life, Texas Student Experience, or other campus partners as requested. Other related functions as assigned.