Pre-Clerkship Course Coordinator

Pre-Clerkship Course Coordinator

Required Qualifications (as evidenced by an attached resume) :

Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, any combination of higher education and/or administrative experience in a healthcare setting totaling four (4) years may be considered. One (1) year of full-time administrative experience in a healthcare setting. Experience working with Microsoft Word and/or Excel. Experience maintaining spreadsheets, data-entry, navigating electronic medical records and/or databases. Experience working with Learning Management Systems (e.g. Canvas, Blackboard, Moodle, D2L/Brightspace).

Preferred Qualifications:

Familiarity with accessibility standards (e.g. WCAG, Section 508) and universal design for learning (UDL) principles. Experience with instructional design or eLearning development. Basic knowledge of HTML, CSS, or multimedia editing tools. Prior experience in higher education or corporate training environments.

Brief Summary Description:

The RSOM UGME Department is seeking a detail-orientated and creative Course Coordinator to support the management and delivery of engaging courses withing our Learning Management System (LMS). The Course Coordinator will collaborate with faculty, the instructional designer, and Dean's office staff to support, coordinate, upload, organize, and manage course content, ensuring a seamless learning experience for students. This role requires strong technical skills, attention to detail, and the ability to balance multiple projects.

Key Responsibilities:

LMS Support

• Build and maintain courses in the LMS, ensuring accurate setup, organization, and accessibility of all materials.

• Upload, format, and organize course content including syllabi, readings, videos, assignments, and grades.

• Work with the instructional designer and faculty to ensure course design aligns with best practices in pedagogy and accessibility.

• Test and troubleshoot course components (e.g. multimedia, interactive activities) to ensure functionality.

• Monitor course content for accuracy, consistency, and compliance with institutional standards, LCME requirements, and accessibility guidelines.

• Ensure that all courses have properly written objectives which align with institutional objectives. - Assist with migrating and updating courses.

• Assist instructional designer with documenting processing and maintaining course-building guidelines for consistency across programs.

Support with Course Coordination and Scheduling

• Contacting course faculty to coordinate lecture schedule.

• Coordinate with the course director to schedule learning activities.

• Assist with the coordination of active learning activities.

• Setting up classrooms.

• Creating small groups.

• Printing handouts.

• Zoom scheduling.

• Setting up an Audience Response System.

• Provide support for faculty using educational technologies.

• Coordinate and organize course examinations.

• Monitor attendance for mandatory sessions.

Support with Development/Design of Course Materials

• Assist course director and other instructors with design of PowerPoint presentations and handouts. - Assist course directors with editing recorded lectures.

• Ensure that course materials meet accessibility standards.

Admin Support to Office of UGME

• Assist instructional designer with Echo360 lecture capture tool.

• Assist instructional designer with ExamSoft examination tool.

• Liaison between course director and UGME.

• Monitor annual phase 1 instructor training attestations.

Other duties as assigned

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.

For this position, we are unable to sponsor candidates for work visas.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA (https://www.stonybrook.edu/commcms/oea/) .

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

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Job Number: 2604089

Official Job Title: : Administrative Assistant II

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Stony Brook

Department/Hiring Area: : Office Of Dean, Medicine

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:30 AM - 5:00 PM :

Posting Start Date : Nov 9, 2026

Posting End Date : Dec 9, 2026, 11:59:00 PM

Salary: : $45,000-$58,000

Appointment Type: : Regular

Salary Grade: : N7

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2604089