Staffing & Onboarding Specialist

AvantGarde, LLC

Washington, DCJobSeen 1mo agoSeen in employer's feed 3 days ago

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At a glance

Compensation
No compensation found
Location
Washington, DC
Work Authorization
Not specified

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Job overview

AvantGarde, LLC is hiring a Staffing & Onboarding Specialist. The specialist advises hiring managers on authorities, recruitment strategies, and announcement options; leads recruitment planning; manages multiple concurrent recruitments; reviews hiring packages for compliance; drafts and posts federal JOAs; configures vacancy case files in USA Staffing; ensures merit system, veterans’ preference, and EEO compliance; conducts job analysis; trains SMEs; reviews applicant eligibility; prepares offers and onboarding; maintains case records and ensures audit readiness.

Key focus areas include Advise hiring managers on hiring authorities, recruitment strategies, and announcement options., Lead recruitment planning discussions to define strategy, timelines, and required documentation., and Manage multiple concurrent recruitments in a high‑volume environment, identifying risks and ensuring timely progress..

Important skills include Advise Hiring Managers, Recruitment Strategy, Manage Concurrent Recruitments, Identify Risks, Review Hiring Packages, and Draft Federal JOAs.

Skills & qualifications

RequiredNice to have

Skills

Advise Hiring ManagersRecruitment StrategyManage Concurrent RecruitmentsIdentify RisksReview Hiring PackagesDraft Federal JOAsUSA StaffingMerit System PrinciplesVeterans' Preference RulesEEO RequirementsJob AnalysesCrediting PlansRating CriteriaAssessments Aligned to OPM GuidanceTrain SMEs on Structured Assessment ProcessesOversee Resume ReviewsOversee InterviewsReview Applicant DocumentationDetermine Eligibility Across All Hiring AuthoritiesQualifications Determinations Using OPM StandardsAdjudicate Veterans' PreferencePrepare Referral CertificatesMaintain Referral CertificatesVerify Rating ProceduresPriority Placement ConsiderationsSupport Certificate AmendmentsSupport Audit ActivitiesRecruitment Support for Specialized ProgramsServiceNowMaintain Accurate RecordsPrepare Tentative OffersIssue Tentative OffersCoordinate Pre-Employment RequirementsGuide Selectees Through OnboardingGuide Hiring Managers Through OnboardingEHCMMaintain Documentation Across HR SystemsEnsure Recruitment Documentation Is Audit-ReadyEscalate Issues AppropriatelyMaintain Case Records

Full job description

Recruitment Strategy & Advisory

  • Advise hiring managers on hiring authorities, recruitment strategies, and announcement options.

  • Lead recruitment planning discussions to define strategy, timelines, and required documentation.

  • Manage multiple concurrent recruitments in a high-volume environment, identifying risks and ensuring timely progress.

Hiring Package & Announcement Development

  • Review hiring packages for completeness, accuracy, and regulatory compliance.

  • Draft and post federal JOAs, ensuring correct duties, qualifications, and hiring authority usage.

  • Configure and manage vacancy case files, questionnaires, and system settings in USA Staffing.

  • Ensure all announcements uphold merit system principles, veterans’ preference rules, and EEO requirements.

Job Analysis & Assessment

  • Work with hiring managers and SMEs to create defensible job analyses.

  • Develop or quality-check crediting plans, rating criteria, and assessments aligned to OPM guidance.

  • Train SMEs on structured assessment processes and oversee resume reviews and interviews.

Applicant Eligibility & Qualifications

  • Review applicant documentation and determine eligibility across all hiring authorities.

  • Conduct qualifications determinations using OPM standards and agency guidance.

  • Adjudicate veterans’ preference and ensure proper documentation and coding.

Certificate Management

  • Prepare and maintain referral certificates and applicant lists.

  • Verify rating procedures, priority placement considerations, and eligibility before referral.

  • Support certificate amendments and audit activities.

Special Hiring Programs

  • Provide recruitment support for specialized programs including Pathways, IPA, Schedule A, VRA, student programs, details, and shared certificates.

  • Respond to inquiries related to special programs via ServiceNow and maintain accurate records.

Onboarding & Offer Processing

  • Prepare and issue tentative offers and coordinate pre-employment requirements.

  • Guide selectees and hiring managers through onboarding steps, ensuring timely entry on duty.

  • Maintain accurate onboarding case files, position builds in EHCM, and documentation across HR systems.

Quality Assurance & Compliance

  • Ensure all recruitment, qualification, and onboarding documentation is complete, accurate, and audit-ready.

  • Identify compliance risks and escalate issues appropriately.

  • Maintain case records that support internal reviews, OPM oversight, MSPB actions, and EEO inquiries.

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