Office Assistant (Word Processing) - Student Success

Location: Valhalla, NY Category: Staff Positions Job Type: Full-time Posted On: Thu Aug 20 2026 Job Description:

The Office Assistant (WP) performs a wide variety of clerical and administrative support tasks and functions as an assistant to the Executive Director and AVP/Dean of Student Success, and professional staff persons. The Office Assistant (WP) works with a high degree of independence in a fast-paced environment.

The incumbent coordinates office operations of the Academic Counseling Center; assists the unit administrator with payroll and the flow of correspondence disseminated from the unit; interacts with and responds to requests from faculty; sets up and maintains automated records and filing systems; writes announcements, emails, summaries, meeting minutes, and similar correspondence; prepares requisitions and maintains office supplies; and manages the storage and distribution of office materials. The incumbent supports students who need to be triaged by assigning counselors, and scheduling appointments through Viking Success (Starfish platform), making appropriate referrals, as needed, to support services. The incumbent will help manage the scheduling of departmental meetings and the calendar for the Executive Director and AVP/Dean of Student Success. The incumbent will also use computer applications such as spreadsheets, Microsoft Outlook, and videoconferencing tools in performing work assignments.

Job Requirements:

REQUIRED QUALIFICATIONS: This is a Civil Service position. The Department of Civil Service has developed a hiring program that streamlines the appointment process to allow agencies to hire diverse, qualified employees quickly and without examinations. The hiring for emergency limited placement (HELP) program temporarily removes the civil service exam requirement for this title. Possession of a high school or equivalency diploma and three years of experience where the primary function of the position was performing general office/clerical work, two years of which must have included the use of computer applications to maintain automated records or produce correspondence, spreadsheets, forms, reports or other documents required. The ability to follow instructions without close supervision is required. Excellent communication and writing skills are also required.

PREFERRED QUALIFICATIONS: Possession of a minimum of an Associate's degree or Microsoft Office Certification or course work in Microsoft Office applications is preferred. Experience working in an educational institution is also preferred.

Additional Information:

WORK SCHEDULE: The work schedule is Monday-Friday 9-5 PM, with some evenings required.

SALARY & BENEFITS: The starting salary is $52,311. Additional compensation with seniority steps maximize at a salary of $63,413. Benefits include comprehensive health coverage, a choice of defined benefit or defined contribution pension plan, generous leave benefits, and access to tax sheltered annuities and a deferred compensation plan.