Senior Coordinator for University Events

Assist with planning and executing high-profile University events, including presidential, donor, ceremonial, and special events.Build strong working relationships with colleagues, campus partners, student organizations, University services, and vendors.Schedule planning and post-event meetings; prepare agendas and materials as needed.Maintain production schedules, timelines, task lists, and event documentation to keep projects on track.Organize event files, including estimates, contracts, invoices, approvals, diagrams, service requests, communications, run-of-show documents, presentations, videos, and photos.Support event design by researching linens, florals, furnishings, dcor, and other creative details.Assist with procurement, assembly, organization, and distribution of event materials, branded gifts, welcome packages, and promotional items.Coordinate day-to-day event logistics, including venue reservations, vendor contracting, transportation, security, facilities, staffing requests, student support, and entertainment bookings.Manage assigned logistics independently, provide regular project updates, and proactively identify challenges and solutions.Provide on-site support for vendor coordination, setup, guest experience, troubleshooting, event execution, and post-event strike.Submit purchase requests, contracts, payment requests, and financial documentation in accordance with University, State, and internal procedures.Complete post-event reconciliation within two weeks, including budgets, schedules, documentation, invoices, and event records.Additional duties as assigned.Salary$60,000+ depending on qualifications