Senior Events Program Coordinator
Austin, TXJobSeen 6 days agoSeen in employer's feed 6 days ago
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Job overview
The Senior Events Program Coordinator supports donor, alumni, board, council, signature, global, and student engagement events for McCombs. The role coordinates logistics, venues, vendors, materials, timelines, agendas, and event-day support, while collaborating with the Director, Senior Associate Director, DESE colleagues, academic programs, and university stakeholders. It also supports event strategy, student programming, and team operations during peak periods.
Skills & qualifications
Skills
Full job description
Key City Events:Support planning and logistics for McCombs strategic donor and alumni engagement events in McCombs key cities (e.g., New York, Dallas, Houston, London).Help manage venue coordination, catering, attendee lists and supplies.Work closely with DESE team to coordinate messaging and branding.Board and Council Events: Coordinate meeting logistics and programming for BBA Advisory Board, MBA Board, NYFM Council, WSFM Council, and other leadership groups. Collaborate with the Senior Associate Director to ensure alignment on invitations, agendas, and post-event follow-up. Support committee breakout sessions and manage event materials. Support council stewardship events and pipeline-building engagements in partnership with the Senior Associate Director. Assis with run-of-show, agenda and PowerPoint materials.Signature Events:Work closely with the Director on logistics for McCombs wide signature events.Manage timelines, vendor communications and collateral preparation.Partner with the Director on execution planning; assist with event materials and day-of support.Global Events:In collaboration with Director, coordinate logistics for global-facing engagement opportunities global city alumni engagement events.New York For McCombs Student Engagement:Plan and support studentmixers and related events to enhance the School's academic programs, student experience and community-building between New York for McCombs board members and students.Liaise with the Wall Street for McCombs academic program to support co-curricular programming that builds the student pipeline to alumni networks.Collaboration and DESE Team Support:Assist the Director with event strategy, vendor negotiations, and DESE-wide initiatives.Provide prep and staffing support to team-led events as needed.Serve as a backup for other team members during peak periods.Serve as a collaborative member of the DESE team and regularly partner with stakeholders across the School of Business, University Development, Office of the Provost, President's Office and other university groups on event operations.
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