Assistant to Department Administrators

JOB REQUIREMENTS: Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process. Job Category:University Staff Employment Type:Regular Job Profile:Administrative Assistant III Job Summary: The Department of Medicine is seeking an Administrative Assistant IIIto provide support to theChief Financial Officer, Assistant Director of Operations, and other department leaders.This position reports to the Executive Assistantof the Chair. This position is required to independently develop and maintain sound administrative procedures to ensure consistency and compliance in operations. The Assistant to Department Administrators will demonstrate exceptional customer service by establishing and maintaining effective professional relationships within the University of Wisconsin School of Medicine and Public Health (SMPH), UW Health (UWH), William S. Middleton Memorial Veterans Hospital (VAH), and others. Communications will be at all levels, including Executive Leadership, Department Chairs and Division Heads, Department/Division Administrators, Physicians, UW faculty, residents, students, scientists (both research and clinical), staff, and other internal and external customers. In this position the candidate will:: Provide high level administrative support to department leaders. Manage logistics for meetings, conferences, and travel. Organize schedules for multiple leadership positions. Gather, compile, verify, and analyze information for use in various communications. Facilitate communications of varying complexity between internal and external stakeholders. Plan and execute events on and off campus. Provide back-up administrative support to the Chair. Organize, audit, and maintain the security and confidentiality of records and files. Arrange travel, manage expenditures and reimbursements. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Hours generally Monday through Friday 8:00a.m.- 4:30p.m. The work schedule... For full info follow application link. The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/ ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/20F2AD9C149B4801