Assistant Director for Ceremonial amp; Reputational Events

Lead planning and execution for ceremonial and reputational events, including university awards programs, faculty engagement, and other events as assigned.Serve as primary project lead for assigned events, managing timelines, production schedules, budgets, task lists, approvals, and deliverables from planning through close-out.Build and maintain strong working relationships with campus partners, University services, faculty stakeholders, student organizations, vendors, and internal colleagues.Coordinate planning and post-event meetings; prepare agendas, briefings, production documents, and follow-up materials as needed.Manage event documentation, including estimates, contracts, invoices, approvals, diagrams, service requests, communications, run-of-show documents, presentations, videos, photos, and final records.Coordinate event logistics, including venue reservations, vendor contracting, transportation, security, facilities, staffing requests, student support, entertainment bookings, guest experience, and event-day operations.Support procurement, organization, and distribution of event materials, awards, recognition items, and related supplies.Provide leadership during on-site execution, including vendor coordination, volunteer management, setup oversight, guest and stakeholder experience.Submit purchase request, contracts, payment requests, and financial documentation in compliance with University, State, and internal procedures.Complete post-event reconciliation within two weeks, including budgets, schedules, documentation, invoices, event records, and lessons learned.Additional duties as assigned.Salary$75,000 annually