Events Program Coordinator for Office of Marketing amp; Communication

:Event Planning and CoordinationAssist with planning and coordinating internal and external events for faculty, staff, students, alumni, donors and community audiences.Support the full lifecycle of events from inquiry and planning through execution and wrap-up.Help coordinate event logistics including venue reservations, parking, catering rentals, audiovisual needs, dcor, setup, breakdown and guest experience elements.Assist with client/stakeholder communications, planning meetings, event timelines, walkthroughs and site visits.Help organize administrative event documentation, internal forms, contracts, approvals and other university-required paperworkEvent Operations and Day-of SupportProvide on-site event support and assist in overseeing day-of logistics.Support event setup, rehearsals, load-in/load-out, coordination and event flow.Assist in determining staffing needs and communicating schedules, assignments and expectations to support teams and vendors.Help troubleshoot event issues and real time and contribute to smooth event execution.Communications and Event MaterialsAssist with event communications and promotional coordination in partnership with the Marketing and Communications team.Help prepare and organize event collateral and materials, including invitations, registration pages, signage, programs, nametags, email communications and run-of-show documents.Ensure event details, messaging and service needs are organized and communicated clearly to relevant stakeholders.Budget Tracking and Administrative SupportAssist with tracking event expenses, gathering quotes, organizing purchase documentation and monitoring budgets.Maintain client and event records and support post-event reporting and documentation.-Help identify improvements for future events based on event outcomes and feedback.