Sr. Academic Programs Assistant
Massachusetts Institute of Technology
Cambridge, MA · HybridFull-time$32–38.5/hrSeen 1w agoSeen in employer's feed 1 day ago
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At a glance
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Job overview
The Senior Academic Programs Assistant supports MIT’s Civil and Environmental Engineering Academic Programs Office, with a focus on undergraduate and Master of Engineering students. The role advises on academic administration, coordinates student support and curriculum changes, manages subject schedules and proposals, and supports student recruitment and diversity efforts. It also serves as a liaison among department leadership, faculty, staff, students, and organizations within and outside MIT.
Skills & qualifications
Skills
Qualifications
Full job description
Sr. Academic Programs Assistant
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Job Number: 26182
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Functional Area: Academic (non-faculty)
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Department: Civil and Environmental Engineering
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School Area: Engineering
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Pay Range Minimum: $32.00
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Pay Range Maximum: $38.50
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Employment Type: Full-time (Hybrid)
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Employment Category: Non-Exempt
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Visa Sponsorship Available: No
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Schedule:
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Pay Grade: 6
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Posting Description
SENIOR ACADEMIC PROGRAMS ASSISTANT, MIT Department of Civil and Environmental Engineering, Academic Programs Office (APO), perform advanced complex and diverse administrative duties in support of the department’s academic office with specific focus on undergraduate and Master of Engineering (MEng) student support. The position advises on academic administration matters, exercises judgment, and anticipates the needs of the department’s Assistant Director of Academic Program Administration, Undergraduate Officer, chairs of the three MEng programs and the Department of Civil and Environmental Engineering academic community. Serves as a resource for the other academic programs assistant in CEE. Responsible for coordinating a diverse set of complex administrative duties, student advising/support, executing changes to the Undergraduate and MEng curriculum, and managing the subject schedule and proposals. Performs department outreach in recruiting both undergrad and MEng students in coordination with the Assistant Director of Academic Programs and works to encourage diversity in all areas of student services and support. Acts as liaison between the Academic Administrator and Department Head and the faculty, staff, students, the department AO, and a variety of organizations within MIT and outside of the Institute.
Job Requirements
REQUIRED: High school diploma; a minimum of five years of administrative, office, or related experience, preferably in an academic setting; strong organizational and interpersonal skills; ability to work with minimal supervision, prioritize multiple tasks, and remain focused despite numerous interruptions; experience with FileMaker Pro, MS Word, Excel; discretion and good judgment; accuracy and attention to detail; and ability to interact effectively with faculty, students, departmental and MIT staff, alumni, and visitors. PREFERRED: Bachelor's degree.
Some night and weekend work is required.
10/26/2026
How this job compares
Set against the 1,763 open Administrative Assistant jobs on Olive Jobs, counted November 4, 2026.
- Pay
- This posting$32–38.5/hr
- Massachusetts median$21–28/hr77 hourly ranges
- US median$19–23/hr788 hourly ranges
This range's midpoint, $35.25/hr, is 50% above the Massachusetts median midpoint ($23/hr) — in the top quarter of Administrative Assistant hourly ranges in Massachusetts.
- Openings
- Olive Jobs lists 105 open Administrative Assistant jobs in Massachusetts and 1,763 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Massachusetts
- Beth Israel Lahey Health23 open
- Mass General Brigham16 open
- Massachusetts Institute of Technology (this employer)8 open
- Experience
- This posting asks for at least 5 years of experience — more than three in four Administrative Assistant postings that state a minimum ask for (median 2 years, across 904 postings).
- Education
- This posting asks for a high school diploma; 986 of the 1,763 open Administrative Assistant jobs (56%) ask for a high school diploma or higher.
Counted across the open, public US postings on Olive Jobs on November 4, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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