Administrative Aide

Applications to be submitted by September 28, 2026Compensation Grade:P13Compensation Details:Minimum: $52,979.00 - Maximum: $52,979.00 AnnuallyPositions with a designated work location in New York City, Nassau, Rockland, Suffolk, or Westchester Counties will receive a $4,000 annual downstate adjustment (pro-rated for part-time positions).Department(OPH) Office of Public HealthJob Description:Responsibilities Health Research, Inc. is seeking an Administrative Aide that will join the Health, Wealth and Wellbeing Unit, within the Division of Public Health Infrastructure. The Administrative Aide will provide administrative support to the Unit Director and staff. Responsibilities will include handling and coordinating calendars, coordinating schedules and processing travel; assisting with Executive Deputy Clearance (EDCs) requests, Internet/Publication Request Forms (IPR's), assisting to create review, and edit formal correspondence/documents and connecting to Web-Based Video Conferencing platforms. The Administrative Aide will engage with vendors including but not limited to Zoom, SurveyMonkey, handle purchase orders, organize SharePoint for the program, and perform other related duties as assigned. Minimum Qualifications Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience. Preferred Qualifications * Three years of general office, secretarial, or administrative experience in a community based, government or public health setting; * At least two years of experience managing multiple assignments simultaneously; * Experience maintaining tracking and or project management software and systems; * Experience using Microsoft Teams, SharePoint, Webex, Zoom, and Momentive Software Applications. (SurveyMonkey, Apply) * Demonstrated experience managing multiple avenues of information for internal and external audiences and assuring they are accurate, congruent, and up to date. * Demonstrated strong interpersonal and communication skills, as well as experience working with individuals of varied backgrounds, experiences, and viewpoints. * Experience assisting to resolving day-to-day operational problems Conditions of EmploymentGrant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position. Travel up to 10% of the time will be required.The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.This position is eligible for a hybrid work schedule, with a combination of onsite and remote work. This position requires occasional work on weekends, after-hours, and holidays.HRI participates in the E-Verify Program.www.healthresearch.orgAbout Health Research, Inc.Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRIplays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.HRI offers a robust, comprehensive benefits package to eligible employees, including: * Health, dental and vision insu