Leadership Operations Coordinator-SUNY Charter Schools Institute

Location: Albany, NY Category: System Administration Job Type: Full-time Posted On: Thu Oct 8 2026 Job Description:

TITLE: Leadership Operations Coordinator

OFFICE: SUNY Charter Schools Institute

FUNCTION & SCOPE:

The SUNY Charter Schools Institute is responsible for evaluating proposals for new charter schools and for the continuous monitoring of student academic performance, fiscal soundness, and overall school operations of 240+ SUNY Authorized charter schools. The Leadership Operations Coordinator reports to the Managing Director for Strategy & Communications and provides high level administrative, operational, and project support to the Institute's Executive Director and Leadership Team.

DUTIES:

Executive Operations (50%)

• Support Leadership Team operations by coordinating meetings, tracking action items, and ensuring timely completion of priorities and deliverables.

• Assist with project management, content sourcing, drafting, and editing in support of the Institute's internal and external communications. This includes website management, research, social media management, fact checking documents for publication, and coordinating cross-unit data collection, validation, and publication.

• Manage the Executive Director's calendar, priorities, and scheduling to ensure effective use of executive time and timely advancement of Institute priorities.

• Coordinate meetings and engagements involving the Executive Director, Managing Director for Strategy and Communications, SUNY leadership, Trustees, charter school leaders, and other key stakeholders.

• Coordinate with the SUNY Board Office to support SUNY Charter Schools Committee related meetings, including the organization and dissemination of materials, communications, and logistics.

• Prepare, organize, and distribute executive communications, including agendas, presentations, correspondence, and meeting materials.

• Serve as a primary point of contact for the Executive Director and Leadership Team, ensuring timely communication, and follow-up.

• Project management of cross-functional projects and Institute initiatives by monitoring timelines, facilitating communication, and tracking progress toward key milestones.

• Compile, organize, and synthesize information, data, and reports to support executive decision-making and stakeholder engagement.

• Assist in producing reports, guidance documents and other Institute publications using Adobe InDesign.

Administrative Support (50%)

• Responsible for maintaining the Executive Director's calendar and managing all related communication with invitees, including SUNY Board of Trustees members, charter school leaders, and other key stakeholders

• Organize and manage logistics for Institute meetings, professional development activities, events, and recruitment efforts.

• Coordinate Executive Director's travel arrangements and provide executive support while ED is in travel status including communicating any changes in schedule, managing changes/modifications and resolving problems.

• Coordinate conference registration and travel arrangements for Institute staff.

• Processing travel reimbursement for ED and other travelers to conferences and special events.

• Manage administrative processes and office support functions for Institute staff in Albany and NYC.

Job Requirements:

REQUIRED EDUCATION/EXPERIENCE:

• Bachelor's degree and 3-5 years of relevant experience, or an equivalent combination of education and experience.

• Self-starter with strong interpersonal, written and verbal communication skills

• Strong organizational capabilities and attention to detail

• Ability to maintain a professional demeanor; to be discreet and handle confidential information

• Strong computer skills required, including proficiency in Microsoft Office and Adobe; willingness to learn new programs

PREFERRED QUALIFICATIONS:

• Experience with software programs such as Adobe InDesign, Tableau, BI Systems

• Charter school or other experience in an educational setting

• Demonstrated ability to write clearly and concisely for varied audiences

LOCATION/SALARY:

• Albany, NY ($60,000-70,000)

• Hybrid work schedule

• Excellent benefits package

Additional Information:

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant's race, color, creed, religion, sex, pregnancy-related conditions, reproductive health decisions, childbirth or related medical conditions, sexual orientation, gender identity or expression, transgender status, age, national origin or ancestry, marital status, familial status, citizenship, physical and mental disability, prior arrest or conviction record, genetic characteristics/genetic information, predisposition or carrier status, domestic violence victim status, military status or service, veteran status, or any other characteristics protected under federal, state or local law.

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

Review of applications will begin immediately and continue until the position is filled.

The Research Foundation for the State University of New York is not an agency or instrumentality of the State of New York. Employees of the Research Foundation for the State University of New York are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. The Research Foundation for the State University of New York operates under a contract with The State University of New York and receives no directly appropriated state funding.