Project Coordinator for Clinical Research

Project Coordinator for Clinical Research

Required Qualifications (as evidenced by an attached resume):

Bachelor’s degree (foreign equivalent or higher) in any of the Social Sciences, Public Health, or a related field. Two (2) years of full-time clinical research experience. Project coordination experience. Experience working with MS Office Suites (i.e. Word, Excel, and PowerPoint).

Preferred Qualifications:

Master’s degree (foreign equivalent or higher) in any of the Social Sciences, Public Health, or a related field. Experience coordinating a research study in a clinical setting. Experience administering and proper documentation of informed consent. Experience in data organization and tracking. Experience hiring, onboarding, supervising and/or training others. Experience in managing budgets. Working knowledge of Qualtrics, Excel, EMR and/or Access. Familiarity with the World Trade Center Health Program policies and procedures.

Brief Description of duties:

The WTC Health and Wellness Program is a complex program with a main clinical program serving over 12,000 members annually with several ongoing and new research studies. The ultimate goal of these studies is to better understand the complexity of the health effects of the WTC disaster, how they’re evolving over time, and how these health issues may be related to each other so that better treatment strategies can be identified to address them. Our success as a Clinical Center of Excellence and the Research to Care model depend heavily on the integration of our clinic and research activities. The Project Coordinator for Clinical Research reports to the Clinical Research Program Manager and will work under the guidance of the Director and PIs on certain projects. They will be charged with ensuring the successful implementation and execution of all research grants and their integration with the WTC Health and Wellness Program operations. The candidate will ensure essential training for a wide variety of staff, a quality assurance program, and successful collaboration with the WTC Health and Wellness managers to meet goals and expected outcomes. They will provide financial support for all grants, manage data and prepare reports/deliverables for the Clinical Research Program Manager and Deputy Director. The successful candidate must possess excellent interpersonal, verbal and written communication skills as well as meticulous attention to detail. They will advance multiple projects and must be highly organized, responsible and goal oriented. The incumbent must be able to learn and adapt to new research objectives, processes, and technology.

Duties:

Administration:

• In collaboration with the Clinical Research Program Manager, the incumbent will manage the day-to-day activities of the research team to ensure protocols are well-executed.

• Work with supervisors at the World Trade Center Health and Wellness Program to ensure regular training requirements are met to ensure high-quality performance.

• Assist in managing all aspects of projects conducted in the clinic, including the labs, ensuring compliance with federal guidelines. Oversee budgets for the projects. Coordinate grant submissions and renewals, ensure written protocols, safety standards, and well-maintained equipment to meet study goals.

• Under guidance from the manager, organize all program studies from the planning stage through study completion and post study closure by working with the investigator, human subjects, Institutional Review Board, university (grants management, accounting office, finance office) and sponsor.

• Mentor the Research Program Coordinators, as well as undergraduate and graduate level research assistants.

• In collaboration with the Clinical Research Program Manager, manage the day-to-day activities of student research assistants (40-50 in total) including interviewing, hiring, onboarding, and training them. Ensure adequate staffing to meet project deadlines (e.g., assessment administration, data-related tasks).

Quality Assurance:

• Ensure successful integration of multiple projects by simultaneously managing administration and coordination between clinical and research PI’s and staff.

• Coordination between clinical and research personnel to establish and update Standard Operations Procedures (SOPS) for administering research-based assessments that correspond to clinical workflows in collaboration with the Clinical Research Program Manager.

• Participate in regular team meetings and workgroups for the WTCHP providing guidance and advice on quality metrics and solutions to improve outcomes.

• To ensure that data is always of high quality, work with the Senior Research Program Coordinator to verify that 100% of the data obtained has been checked for accuracy (e.g., I/E checklists). When errors are found, understand what went wrong and refine processes as necessary to ensure continuous quality improvement occurs.

• Lead and organize regular team meetings, develop opportunities to share information across teams, and track and report progress on program metrics and goals. Work with the Clinical Research Program Manager and Investigators to resolve any recruitment issues or barriers to success.

Data Management

• Work collaboratively with the Data and Health Informatics Manager to manage several WTC databases: perform analysis, write reports, identify and put in best practices for data collection, database maintenance, analysis and reporting. Assign and address data requests from the research team as required.

Special Projects

• Providing additional support to the Principal Investigator as necessary to ensure research projects are completed in a timely manner.

Other duties as assigned

Special Notes:

The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

The incumbent must be willing to work and travel between the Westbury and Commack clinic locations. Occasional Evenings and Saturdays will be required.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status, and all other protected classes under federal or state laws.

Stony Brook University is dedicated to providing equal employment opportunities to all applicants, including individuals with disabilities. If you require a reasonable accommodation to participate in the application, interview, or hiring process, please request one by contacting [email protected] . We will consider accommodation requests in compliance with applicable laws. This process is independent and does not require any voluntary self-identification of disability status. Please include the position title and position number (if known) in your message

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here (https://www.stonybrook.edu/police/) .

Visit our WHY WORK HERE (https://www.stonybrook.edu/jobs/working-here/) page to learn about the total rewards we offer.

SUNY Research Foundation: A Great Place to Work. (https://www.rfsuny.org/media/rfsuny/documents/hr/RFRecruitmentFlyer.pdf)

The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

#LI-SA1

Job Number: 2604054

Official Job Title: : Project Staff Assistant

Job Field : Administrative & Professional (non-Clinical)

Primary Location : US-NY-Commack

Department/Hiring Area: : Dept of Med - WTC Health Program

Schedule : Full-time

Shift : Day Shift Shift Hours: : 8:00 - 4:00 :

Posting Start Date : Nov 13, 2026

Posting End Date : Nov 27, 2026, 10:59:00 PM

Salary: : $63,000-$82,000

Appointment Type: : Regular

Salary Grade: : E99

SBU Area: : The Research Foundation for The State University of New York at Stony Brook

Req ID: 2604054