Research Core Facilities Program Coordinator, Office of the Vice President for Research, Scholarship, and Creative Endea
Austin, TXJobSeen 5 days agoSeen in employer's feed 5 days ago
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Job overview
The Research Core Facilities Program Coordinator supports planning and execution of RCF events, programs, and communications, along with limited course and training operations for BCG. The role also coordinates administrative logistics for program leadership, surveys and reporting, and recruitment and search activities, including candidate interviews, itineraries, and communications.
Skills & qualifications
Skills
Full job description
Program Coordination and Execution Coordinates planning and execution of Research Core Facilities (RCF) events, meetings and programs, including logistics, catering, materials preparation, vendor communications and post-event follow-upCoordinates a limited number of course and training program operations for BCG, including establishing and maintaining course offerings within registration systems, coordinating with web and program teams to publish and update course information, managing participant communications (confirmations, reminders, issue resolution)Maintains room reservations and scheduling for a limited number of designated RCF-managed spacesCommunications and Engagement Support Manages RCF communication channels, including shared email accounts, listservs, and distribution lists ensuring accuracy and reliability of membership and communicationsDrafts, formats, and distributes routine communications, including announcements, newsletters, and program updatesCoordinates communication logistics for RCF staff recruitment activities, including candidate correspondence and scheduling communicationsAdministrative Support to AVP and Program Leadership Coordinates calendar scheduling and meeting logistics for the AVP for RCFs and when needed the CBRS Director, including prioritization of requests and alignment with program needsCoordinates administrative logistics for advisory or governance meetings, including scheduling, material preparation, and documentation of meeting materialsData Collection and Reporting Support Coordinates distribution of RCF programmatic surveys using approved platforms (e.g., Qualtrics, Microsoft Forms, RedCap)Compiles and organizes survey results and program data for reporting purposesMaintains organized records of survey instruments and resultsRecruitment and Search CoordinationCoordinates logistics for recruitment and search activities, including scheduling search committee meetings and candidate interviews (virtual and in-person)Develops and manages candidate itineraries, including coordination of travel, meetings, and on-site logisticsPrepares and distributes recruitment-related communications and materials to candidates and stakeholdersMaintains organized records of recruitment activities and ensures timely communication throughout the search process
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