Professional Assistant (PA) for Jane F. Shearer School of Nursing

SCCC REFERENCE #: 26-103

DATE: September 16, 2026

TITLE: Professional Assistant (PA) for Jane F. Shearer School of Nursing

CAMPUS: College

START DATE: ASAP

TYPE OF APPOINTMENT: Full Time

RANK: Faculty

POSITION DESCRIPTION:

Suffolk County Community College is the largest community college in the State University of New York (SUNY) system, enrolling more than 26,000 students at its three campuses in Selden, Brentwood, and Riverhead, as well as its Culinary Arts Center in Riverhead. Established in 1959, the college offers a wide array of transfer-oriented associate degrees in the liberal arts and sciences; business; communications and the arts; computing and cybersecurity; health sciences; and many other areas. Career-facing degrees and certificates are offered in allied health professions, automotive technology, culinary and baking, manufacturing, and many other areas. The college provides high school concurrent enrollment opportunities to thousands of students each year through both Suffolk’s Beacon program and through on-campus early college classes. Designated by the U.S. Department of Education as a Hispanic Serving Institution, Suffolk enrolls thousands of students in English Language Learning courses, and also serves more Veterans and military-connected students than any other college in the SUNY system.

SUNY Suffolk is searching for a full-time (12-month), tenure-track Professional Assistant (PA) for the Jane F. Shearer School of Nursing beginning immediately, at the Ammerman Campus in Selden, NY. This Central position provides administrative, operational, accreditation, and regulatory support to the Associate Dean for Nursing and the Jane F. Shearer School of Nursing. This position supports more than 500 nursing students enrolled in the Associate Degree Nursing and Practical Nursing Programs across three campuses and is responsible for coordinating student onboarding, compliance monitoring, accreditation reporting, program data management, clinical partnerships, regulatory reporting, and special projects that support the School of Nursing mission and strategic goals. The position reports directly to the Associate Dean for Nursing.

Job Responsibilities:

• Support School of Nursing administrative operations by scheduling meetings; preparing reports, correspondence, presentations, meeting materials, and other documentation; maintaining website content; and coordinating professional memberships, subscriptions, and organizational affiliations.

• Coordinate nursing student enrollment, onboarding and orientation.

• Monitor overall student compliance requirements including background checks, health documentation, certifications, and clinical clearances; serve as liaison with compliance vendors and support students, faculty, and staff.

• Process nursing admission examination reports, collect, maintain, analyze, and report incoming student demographic and cohort data.

• Assist student records related to end-of-program learning outcome assessment, progression, licensure pass rate and job placement.

• Respond to requests from state boards of nursing and other external agencies for graduate verification, nursing education records, and related program documentation.

• Coordinate clinical affiliation and internship agreements with healthcare agencies, including maintaining the clinical contract database, monitoring expiration and renewal dates, and working with clinical partners, college personnel, and legal counsel on agreement development, execution, and renewal.

• Coordinate graduate student preceptor experiences, including faculty assignments and required graduate student documentation.

• Support preparation, compilation, and submission of reports, data, and records required for annual reporting to regulatory agencies.

• Coordinate nursing pinning ceremonies including creation of programs, guest lists, seating, event logistics, student feedback events.

• Review and process invoices and other program-related billing documentation, verify charges, resolve discrepancies, and coordinate payment with appropriate college personnel.

• Assist with administration and monitoring of grant budgets, including tracking and reconciling expenditures, preparing purchase orders, processing invoices, maintaining financial documentation, and preparing budget reports.

• Collaborate with faculty, staff, students, clinical partners, vendors, and external agencies to support nursing program operations and student success.

• Participate in program and department meetings and perform additional duties as assigned by the Associate Dean for the Jane F. Shearer School of Nursing.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree with relevant professional experience in higher education.

• Strong proficiency with spreadsheets, databases, student information systems, learning management systems, and office software applications.

• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines.

• Excellent written, verbal, and interpersonal communication skills.

• Ability to work collaboratively with faculty, staff, students, external agencies, and community partners.

Preferred

• Experience supporting college administrative leadership functions involving multiple departments and external partners.

• Experience supporting nursing program operations from enrollment through program completion.

• Experience supporting nursing accreditation and state education reporting requirements.

• Experience supporting departmental or grant-funded operations, including budget tracking, purchasing, invoice processing, or related financial documentation.

HIRING SALARY:

This is a Unit III position covered under the Faculty Association of Suffolk County Community College collective bargaining agreement with the college.

NON-DISCRIMINATION NOTICE:

Suffolk County Community College does not discriminate on the basis of race, color, religion, creed, sex, age, marital status, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, equal pay compensation-sex, national origin, military or veteran status, domestic violence victim status, criminal conviction or disability in its admissions, programs and activities, or employment. This applies to all employees, students, applicants or other members of the College community (including, but not limited to, vendors and visitors). Grievance procedures are available to interested persons by contacting either of the Civil Rights Compliance Officers/Coordinators listed below. Retaliation against a person who files a complaint, serves as a witness, or assists or participates in the investigation of a complaint in any manner is strictly prohibited.

The following persons have been designated to handle inquiries regarding the College's non-discrimination polices:

Civil Rights Compliance Officers

Christina Vargas

Chief Diversity Officer/Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[email protected]

(631) 451-4950

or

Dionne Walker-Belgrave

Affirmative Action Officer/Deputy Title IX Coordinator

Ammerman Campus, NFL Bldg., Suite 230

533 College Road, Selden, New York 11784-2899

[email protected]

(631) 451-4051

In an emergency, contact Public Safety to make a report 24 hours a day/7 days a week by calling (631) 451-4242 or dialing 311 from any College phone.

Inquiries or complaints concerning alleged civil rights violations in the College’s education admissions, programs and activities may also be directed to:

Office for Civil Rights (OCR) – Enforcement Office

U.S. Department of Education

32 Old Slip, 26th Floor

New York, NY 10005-2500

Telephone: (646) 428-3800

Fax: (646) 428-3843

TDD: (877) 521-2172

Email: [email protected]

Also see: https://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm

Inquiries or complaints concerning discrimination in employment practices may also be directed to:

NYS Division of Human Rights

Long Island (Suffolk)

New York State Office Building

250 Veterans Memorial Highway, Suite 2B-49

Hauppauge, NY 11788

Telephone: (631) 952-6434

TDD: (718) 741-8300

Email: [email protected]

Also see: https://dhr.ny.gov/how-file-complaint

U.S. Equal Employment Opportunity Commission (EEOC)

New York District Office

33 Whitehall Street, 5th Floor

New York, NY 10004

Telephone: (800) 669-4000

Fax: (212) 336-3790

TTY: (800) 669-6820

ASL Video Phone: (844) 234-5122

Also see: https://www.eeoc.gov/field/newyork/charge.cfm

Suffolk County Community College is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal opportunity and non-discrimination in employment, education, access to services, programs, and activities, including career and technical education opportunities.

A copy of the postsecondary career and technical education courses offered by the College is available and may be obtained on our website at: www.sunysuffolk.edu/explore-academics/college-catalog or by calling the Office of Admissions at 631-451-4000 to request a mailing.