Buildings & Systems Engineering Admin Assistant
KYFull-timePosted 4 days agoStill listed 4 days ago
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At a glance
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Job overview
The Buildings & Systems Engineering Admin Assistant provides facility maintenance and project-management support for UPS operations. The role manages work orders, preventive maintenance and facility inspections, vendor coordination, materials requests, project forecasts, budgets, records, and compliance tracking. It also analyzes work-order trends and costs to support process improvements and works with operations, maintenance, engineering, vendors, and project stakeholders.
Skills & qualifications
Skills
Qualifications
Full job description
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Explore your next opportunity at a Fortune Global 500 organization. Envision innovative possibilities, experience our rewarding culture, and work with talented teams that help you become better every day. We know what it takes to lead UPS into tomorrow—people with a unique combination of skill + passion. If you have the qualities and drive to lead yourself or teams, there are roles ready to cultivate your skills and take you to the next level.
Job Description: Job Summary: This role provides facility maintenance support for emergency facility issues for the UPS operations teams. Complete work order management for all non-emergency repairs, facility related preventative maintenance inspections, facility inspections, and facility compliance. Collaborate with internal stakeholders to ensure that vendors statement of work is met. Analyzes historic work order trends and cost reporting to improve processes and reduce expenses. Provides administrative or technical support to ensure effective on-going operations.
Facility Maintenance Support
- Monitoring and maintaining work order/PMI dashboards, coordinating vendor access and escorts, and ensuring facility needs are addressed in a timely manner.
- Ordering housekeeping materials and managing peak season and winter equipment requests through SDC.
Project Management Support
- Tracking forecasts through the BIA forecasting tool, supporting budget management, analyzing variances, and assisting with forecast adjustments across active projects.
- Partnering with Project Managers and Engineers to gather project data, maintain active project records and completion reports, and track compliance training requirements and due dates.
Collaboration & Communication
- Coordinate with operations, maintenance, engineering, vendors, and project stakeholders to deliver technical solutions as needed.
- Safety & Compliance
- Promote a culture of safety through adherence to established safety procedures and best practices.
Requirements:
- Minimum of 1-year strong administrative experience
- Strong analytical, organizational, and data management skills.
- Advanced Microsoft Excel proficiency, including formulas, pivot tables, lookups, charts, macros, Power BI, and AI knowledge for data analysis and reporting
Qualifications: Education
- Associate's degree in STEM related field, and/or equivalent combination of education and experience - preferred
Preferred Skills
- Experience in facility management, project management
- Ability to manage multiple priorities and deadlines in a fast-paced environment.
- Experience with project tracking, budgeting, forecasting, and reporting processes.
- Strong attention to detail and accuracy.
Grade: A13 Deadline to apply: November 17th; 11:59PM
Employee Type: Permanent UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.
Other Criteria: UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law.
Basic Qualifications: Must be a U.S. Citizen or National of the U.S., an alien lawfully admitted for permanent residence, or an alien authorized to work in the U.S. for this employer.
How this job compares
Set against the 1,685 open Administrative Assistant jobs on Olive Jobs, counted November 10, 2026.
- Pay
- This postingNot listed
- US median$52–67K/yr216 salary ranges
- US median$19–23/hr767 hourly ranges
- Openings
- Olive Jobs lists 20 open Administrative Assistant jobs in Kentucky and 1,685 across the US. Under 1% of them nationwide are listed as remote or flexible.
- Hiring the most in Kentucky
- Seven Counties3 open
- Adecco US, Inc.2 open
- Commonwealth of Kentucky2 open
- Experience
- This posting asks for at least 1 year of experience; Administrative Assistant postings that state a minimum ask for 2 years at the median (843 postings).
- Education
- 115 of the 1,685 open Administrative Assistant jobs (7%) ask for a bachelor's degree or higher.
Counted across the open, public US postings on Olive Jobs on November 10, 2026. Pay medians are the middle values of the low ends and of the high ends of postings that list both ends of a range in the same cadence (a yearly salary or an hourly rate); a range's midpoint is halfway between its ends. Pay and experience figures resting on fewer than 20 postings are left out.
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