Municipal Court & Prosecutor Assistant

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13703524 POSITION DESCRIPTION Position Title: Municipal Court & Prosecutor Assistant Department: City Manager Division: Municipal Court Retirement: KPERS FLSA: Non-Exempt Effective Date: September 30, 2026 GENERAL PURPOSE Performs specialized administrative, clerical, and case-support work for the Municipal Court and City Prosecutor. The position prepares and maintains court and prosecution case records; supports case processing before, during, and after court proceedings; assists the prosecutor with case preparation, discovery, correspondence, scheduling, and communication; and coordinates administrative information and workflow with the probation clerk regarding probation-related orders, conditions, compliance, and court follow-up. Work follows established laws, policies, procedures, and deadlines and requires sound independent judgment in prioritizing assignments and handling confidential information. SUPERVISION RECEIVED Work is performed under the general supervision of the Deputy City Manager, with functional direction provided by the Municipal Court Supervisor, and City Prosecutor for prosecution-support assignments. SUPERVISION EXERCISED None generally. ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties listed below do not include all tasks that may be performed.) Assists in administering municipal criminal proceedings, including case initiation, docketing, scheduling, and post-hearing processing. Receives, logs, indexes, files, and maintains citations, complaints, motions, correspondence, orders, and other court and prosecution records. Prepares court dockets, case files, calendars, hearing notices, and related materials for arraignments, trials, reviews, and special hearings. Processes deferrals, jail sentences, probation matters, pre-sentence matters, failures to pay, failures to comply, and failures to appear in accordance with established procedures. Coordinates court matters with defendants, defense counsel, the Municipal Judge, City Prosecutor, Police Department, jail personnel, probation staff, treatment or alcohol agencies, and other criminal justice partners. Responds to counter, telephone, electronic, and written inquiries and provides professional customer service while maintaining appropriate confidentiality and neutrality. Processes receipts, bail, fines, penalties, forfeitures, deposits, and other court monies; maintains accurate financial records and prepares required reports. Uses court case-management software, including FullCourt or successor systems, to create and update case records, enter dispositions, generate reports, and prepare communications. Initiates and processes paperwork needed by defendants to respond to citations, complaints, court orders, or approved court programs. Requests, reviews, and maintains driving records, criminal histories, jail information, and other authorized records needed for court or prosecution functions, including diversion screening and pre- sentence case preparation. Prepares and submits required reports to state and local agencies and maintains records in accordance with retention requirements. Provides backup support for filing, document retrieval, case-file construction, and records management. Assists with preparation and routing of routine prosecution documents, notices, subpoenas, proposed orders, diversion or plea-related paperwork, and other approved forms under the prosecutor's direction. Maintains prosecutor calendars, court-date information, case-status lists, and follow-up reminders; identifies files requiring prosecutor review before scheduled proceedings. Coordinates witness and law-enforcement scheduling and communicates logistical information for hearings and trials as directed by the prosecutor. Serves as an administrative liaison among the Municipal Court and City Prosecutor for probation- related case workflow. Reconciles court records with probation status information as needed to help maintain accurate case histories and prevent missed follow-up. Supports consistent administrative procedures among court staff, the prosecutor, and probation personnel and assists with cross-training or written workflow procedures when assigned. Maintains role boundari