P&R Administrative Specialist

This job was posted by https://www.kansasworks.com : For more information, please see: https://www.kansasworks.com/jobs/13692779 POSITION DESCRIPTION Position Title: P&R Administrative Specialist Department: Parks and Recreation Division: Parks and Recreation Retirement: KPERS FLSA: Non-Exempt Effective Date: September 24, 2026 GENERAL PURPOSE Provides a variety of routine and complex clerical, administrative and technical work in keeping official records, RecDesk Software, Eventbrite, Munis Software, Park and Rec webpage and providing administrative support to the Parks and Recreation Director, Deputy Director and staff. SUPERVISION RECEIVED Works under the general supervision of the Parks and Recreation Director or Deputy Director. Receives only generalized instruction and is frequently required to make independent work decisions. SUPERVISION EXERCISED Supervises the Part Time Admin Clerk and temporary cashiers employees as required. ESSENTIAL DUTIES AND RESPONSIBILITIES (Duties listed below do not include all tasks that may be performed.) Issues written and oral instructions; assigns duties and examines work for exactness, neatness, and conformance to policies and procedures. Maintains harmony amongst workers and resolves issues; performs and/or assists subordinates in performing duties; adjusts errors and complaints. Serves as the first point of contact with citizens seeking information regarding departmental programs. Responsible for handling citizen inquiries with tact and confidentiality. Intensive public-oriented position requiring excellent public relations skills and a proactive work ethic. Supports the department by performing routine clerical and administrative work to include file maintenance, documentation verification, answering phones, purchasing department materials and supplies, taking reservations for park shelters, summer pool parties, summer baseball and softball field practices, community center rooms as needed, campground sites in the off season, etc. Compiles, retrieves, maintains and updates paper and electronic documents, files, reports, contact lists and other records for retrieval of accurate information in a timely manner; assists with departments records retention. Maintains Parks and Recreation online registration/reservation systems. Works with the River City Community Player to purchase playwrights, play scripts, advertising, deposits, financial records, refunds, and tick sales website. Codes and enters department invoices and requisitions into the citys financial computer system; verifies approval process for each transaction; keeps appropriate payment records. Reviews all daily deposits to ensure accuracy; generates master daily reports; investigates and researches errors and discrepancies before forwarding to City Accountant. Serves as cashier to include receipting various payments and posting monies to appropriate accounts. Attention to detail and accurate cash handling is a must. Submits deposits and refunds to finance department for payment. Prepares annual reports on revenues, expenditures, and participation for recreation programs, park shelter and campground usage, and community theatre group plays. Gathers and consolidates staff information and prepares department annual report. Assists staff with composing, proofreading and editing various correspondences, reports, memoranda and other material requiring judgment as to content, accuracy, and completeness. Provides assistance to department staff for various report writing as needed. Assists with program and event publications, advertisements and materials. Maintains registration and payment lists for special events and sports and aquatic programs. Scans and archives documents and maintains the departments website informati on as needed. Research, compiles and obtains data for use in the completion of required reports. Prepares & submits reports to Parks and Recreation Director. Operates listed office equipment. Receives and distributes incoming mail, processes outgoing mail. Develops and maintains effective working relationships with the public, outside agencies, departmental personnel, vendors and other City employees. Investigates and follows-up on citizen requests for service, c