Regulatory Document Specialist

Job Title: Regulatory Document Specialist

Job Description

The Regulatory Document Specialist manages supplier documentation, ensures regulatory and food safety compliance, and supports customer requests within a growing food distribution and blending organization. This role maintains accurate, current records, collaborates closely with suppliers and internal teams, and contributes to overall quality assurance and regulatory initiatives.

Responsibilities

• Manage supplier documents and ensure all records remain accurate, current, and compliant with applicable food safety regulations and internal policies.

• Fulfill document requests from customers in a timely and professional manner, providing clear and complete information.

• Work directly with suppliers to source required materials and obtain necessary documentation and certifications.

• Approve new suppliers and ingredients by reviewing and verifying specifications and other supplier reports.

• Report and document discrepancies in a clear, detailed, and timely manner, following internal procedures.

• Upload and maintain documents in supplier portals, ensuring proper organization and version control.

• Collaborate with sales and purchasing teams to ensure customer needs are met by providing required documentation and support.

• Support audits by organizing, preparing, and providing required documentation to internal and external stakeholders.

• Perform quality inspections as assigned and report findings accurately to the appropriate teams.

• Assist with other quality and regulatory duties as assigned to support overall quality assurance and regulatory compliance.

Qualifications

• Bachelors degree in the sciences is preferred. 0-2 years of experience.

• Experience with TraceGains or similar document management and supplier portal systems is a plus.

• Quality Assurance experience, particularly in food quality or regulatory environments, is preferred.

• Familiarity with industry-specific procurement processes and tools is preferred.

• Experience working with regulatory and food safety documentation is an advantage.

• Ability to work effectively in a growing organization and adapt to evolving processes and responsibilities.

Job Type & Location

This is a Contract to Hire position based out of Elgin, IL.

Pay and Benefits

The pay range for this position is $20.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract to Hire position based out of Elgin, IL.

Application Deadline

This position is anticipated to close on Nov 24, 2026.

Workplace Type

This is a fully onsite position in Elgin,IL.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.