Health amp; Well-being Sr Admin Associate
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Job overview
The Health and Well-being Senior Administrative Associate provides high-level support to designated Directors, including calendar management, meeting preparation, recruitment assistance, and communications. The role also supports events, purchasing and financial coordination, office operations, and student employee supervision. It contributes to Shared Services projects and assists communications, business, and data teams as needed.
Skills & qualifications
Skills
Full job description
Administrative Support to DirectorsProvides high-level support to designated Directors through complex calendar management, meeting preparation, recruitment assistance, listserv management, and drafting communications. Contributes to Shared Services projects and supports communications, business, and data teams as needed.Event Planning and SupportAssists with planning and day-of coordination for major Health and Well-being and Healthyhorns events throughout the year.Purchasing and Financial CoordinationOversees purchasing processes, including event paperwork, food orders, vendor payments, reimbursements, and financial tracking. Maintains accurate purchasing records and supports professional development reimbursement workflows.Office and Space ManagementSupports daily operations of the 5th Floor Administrative Suite by coordinating space needs, maintaining inventory and organization, training staff on office procedures, managing room reservations, and overseeing front-office functions.Student Employee SupervisionMay supervise administrative student assistants by recruiting, hiring, training, scheduling, and developing workflow processes. Coordinates with units on student hiring and HR documentation.Other responsibilities as needed and assigned.
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