Small Market Sales Assistant

Description We are looking for a detail-oriented Small Market Sales Assistant to provide administrative and coordination support for sales leaders and high-performing representatives in Auburn, Maine. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, preparing client-facing materials, and supporting day-to-day sales operations with accuracy and professionalism. The right candidate will be comfortable using business applications to manage correspondence, track activity, and help keep submissions moving on schedule.

Responsibilities:

• Support sales leaders and representatives by handling administrative tasks that keep daily operations organized and efficient.

• Coordinate submission activities from intake through completion, ensuring timelines are met and required information is properly documented.

• Prepare, format, and distribute correspondence, reports, and other business documents for clients and referral partners.

• Maintain accurate records of sales activity and updates within CRM and related business systems.

• Communicate with clients, referral sources, and internal sales contacts to gather information and provide status updates.

• Use Outlook, word processing tools, spreadsheets, and Salesforce to manage calendars, documentation, reporting, and follow-up tasks.

• Assist with ad hoc reporting and financial-related administrative requests as needed by sales leadership.

• Scan, copy, and organize supporting documents to ensure submission files are complete and accessible. Requirements • Must reside in the same time zone as the team being supported.

• 1-2 years of administrative experience required; prior exposure to financial services or human capital management is preferred.

• Working knowledge of Microsoft Outlook, spreadsheet applications, and word processing software.

• Experience using CRM platforms such as Salesforce to enter, track, and update information accurately.

• Strong written communication skills with the ability to prepare clear correspondence and reports.

• Ability to manage multiple priorities, follow deadlines, and maintain careful attention to detail.

• Comfortable handling document management tasks, including scanning, copying, and organizing files. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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