Administrative Scheduling Manager - Full Time

Administrative Scheduling Manager – Full Time

We offer a full benefits package, PTO, weekly pay, and more!

Location: Bellevue, WA

Rate: $82,555.20/Year

Candidates should be willing and able to work during days & weekends as needed

We help make your world a safer place.

As a Scheduling Manager, you will play a crucial role in managing the scheduling of Security Officers and supervisors at client sites. The primary responsibility will be to optimize the scheduling process to enhance operational results while minimizing avoidable overtime and un-billed time. You will be expected to resolve staffing issues and communicate effectively with the District Manager regarding site requirements and work priorities.

Grow with Us and Apply Today!

What Your Day May Look Like

• Maintain continuous site coverage by managing schedules, tracking time-off requests, and responding to call-offs, absences, and emergency situations.

• Schedule Security Officers and supervisors at client sites while optimizing staffing levels and minimizing avoidable overtime.

• Manage and maintain an adequate on-call security force to cover vacancies as needed.

• Coordinate daily schedules and assignments for Field Supervisors and communicate schedule changes as they occur.

• Ensure accurate timekeeping, payroll, and billing data within the automated resource system by verifying reports and correcting discrepancies.

• Interface with payroll and accounts receivable departments to resolve timekeeping, billing, and payroll issues.

• Maintain working knowledge of client contracts, posts requirements, and staffing obligations.

• Serve as a liaison between clients, branch management, supervisors, and staff to resolve scheduling, training, billing, or payroll concerns.

• Advise branch management and/or Human Resources of staffing needs and open positions.

• Assist with screening, interviewing, and onboarding Security Officer candidates.

• Maintain records of Security Officer qualifications, certifications, and required training.

• Recommend corrective action or removal of Security Officers from posts based on performance issues or client feedback.

• Perform additional administrative and operational duties as required to support branch operations and service delivery.

Perks & Benefits

• Medical, Dental, Vision, Life, AD&D, Disability Insurance, plus 401K options.

• 10 Vacation Days Accrued.

• 6 Sick Days.

• 4 Floating Holidays per year.

• Holidays honored - New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, and Christmas Day.

• Paid Family Leave - up to 12 weeks a year in accordance with State Law.

• Paid Weekly (every Thursday).

• Employee Assistance Program.

• Discounts on childcare, pet daycare, vehicles, electronics, cell phone plans, travel, and more!

Position Requirements

• Must be at least 21 years of age.

• High school diploma or GED required.

• College degree OR 2+ years of professional person management experience required.

• Professional data entry or data analysis experience required.

• Advanced computer skills needed - proficiency in Microsoft Office (Excel) and data management software (Smartsheet).

• Ability to maintain professionalism in fast-paced work environments including in high pressure situations.

• Conflict resolution and de-escalation skills a plus.

• Strong time management and organizational skills required.

• Attention to detail and problem-solving skills needed.

• Ability to manage multiple tasks and deadlines.

• Must have a high level of integrity and professional discretion.

• All candidates must be willing to participate in Securitas' pre-employment screening process, including drug screen and background investigation.

We are seeking a strong leader who is calm under pressure, professional in all interactions, and committed to maintaining a secure and welcoming environment.

Join our team and help make our world a safer place.

Make an Impact at Securitas USA

Securitas USA employees come from all walks of life, bringing a variety of skills, experiences, and perspectives. United by a shared purpose, we help make the world a safer place. We provide security services to meet the unique needs of our clients to help safeguard their people and assets.

At Securitas USA, our core values are the foundation of everything we do. Represented by the three red dots in our logo, Integrity, Vigilance, and Helpfulness guide how we serve our clients, support our colleagues, and engage with our communities.

Integrity

We act with honesty, accountability, and professionalism in everything we do, and we foster a culture where transparency, respect, and ethical behavior are expected.

Vigilance

We stay alert, aware, and attentive to our surroundings. Through observing and reporting, our employees help identify potential risks and respond to situations that may impact safety and security.

Helpfulness

We are approachable and service-oriented, whether assisting a client, colleague, or member of the community.

Securitas USA is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, pregnancy, genetic information, disability, status as a protected veteran, or any other applicable legally protected characteristic.

Reasonable Accommodation: Securitas USA is committed to the full inclusion of all qualified individuals. In keeping with our commitment, Securitas USA will take steps to assure the people with disabilities are provided with reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact [email protected].