Manager of Administrative Services

Role Responsibilities:

• Provides oversight and leadership for assigned departments and functions within Administrative Services.

• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.

• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.

• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.

• Provides leadership, training, and operational support for Program Assistance services throughout the agency.

• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.

• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.

• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.

• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services..

Requirements

Role Requirements:

• High School Diploma or GED required; Bachelor’s Degree in business administration, management, transportation, logistics, or a related field preferred.

• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.

• Supervisory or management experience preferred.

• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.

• Extensive knowledge of Microsoft Office applications.

• Strong organizational, communication, leadership, and problem-solving skills.

• Ability to manage multiple priorities and work collaboratively across departments.

• Ability to maintain a high level of professionalism and discretion when handling confidential information.

• Valid New York State Driver’s License.

• Ability to respond to operational emergencies outside of regular business hours when necessary.

SALARY 66,300 -71,400

Benefits

• 401(k)

• Dental insurance

• Employee assistance program

• Flexible spending account

• Health insurance

• Life insurance

• Paid time off

• Referral program

• Retirement plan

• Tuition reimbursement

• Vision insurance