Administrative Coordinator

Description

Our financial services client is seeking a professional and highly organized Administrative Coordinator to support daily office operations, client service activities and team administration. This role is ideal for someone who thrives in a fast paced environment, communicates effectively and can manage multiple priorities with accuracy and discretion.

Key Responsibilities:

• Provide administrative support to managers, advisors and office leadership

• Coordinate schedules, meetings, appointments and conference calls

• Prepare correspondence, reports, presentations and client-facing documents

• Maintain accurate records, filing systems and confidential documentation

• Assist with onboarding paperwork, internal reports and general office procedures

• Answer phones, route inquiries and provide professional front-line support to clients and vendors

• Support meeting preparation, including materials, agendas and follow-up items

• Track deadlines, manage office calendars and help ensure timely completion of administrative tasks

• Order office supplies and assist with day-to-day office coordination

• Support special projects and additional administrative duties as assigned

Requirements

Qualifications:

• 2+ years of administrative, office coordination or support experience, preferably in financial services, banking, insurance or professional services

• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook and PowerPoint

• Excellent verbal and written communication skills

• Strong organizational skills and attention to detail

• Ability to handle confidential information with professionalism and discretion

• Strong customer service mindset and ability to work in a fast-paced environment

• High school diploma required; associate or bachelor’s degree preferred

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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