Property Administrator

Description

Position Overview

Our client, a commercial real estate organization, is seeking a highly organized and detail-oriented Property Administrator to provide administrative and operational support to the property management team. This individual will assist with the day-to-day management of commercial properties, serving as a key point of contact for tenants, vendors, and internal stakeholders while helping ensure properties operate efficiently.

The ideal candidate is proactive, service-oriented, and comfortable managing multiple administrative priorities in a fast-paced environment. Strong communication skills, attention to detail, and the ability to support property operations, financial administration, and tenant relations are essential.

Key Responsibilities

• Provide administrative support to commercial property managers and the overall property management team.

• Serve as a point of contact for tenants, responding to inquiries, coordinating requests, and assisting with day-to-day property needs.

• Assist with lease administration, including maintaining lease files, tracking key dates, renewal options, expirations, and tenant documentation.

• Coordinate maintenance requests, vendor services, work orders, and building repairs to ensure timely completion.

• Prepare and distribute tenant communications, property notices, correspondence, and other related documentation.

• Assist with accounts payable and receivable functions, including processing vendor invoices, coding expenses, and tracking payments.

• Support monthly financial reporting, budgeting, expense tracking, and property-related reconciliations.

• Maintain accurate property records, tenant files, vendor contracts, insurance certificates, and compliance documentation.

• Assist with coordinating vendor relationships, service agreements, and building maintenance schedules.

• Track certificates of insurance, vendor compliance requirements, and other property documentation.

• Coordinate property inspections, tenant meetings, and other building-related activities.

• Assist with preparing management reports, spreadsheets, presentations, and other operational materials.

• Monitor office supplies and assist with general office and property administration as needed.

Requirements

Qualifications

• 2–4+ years of experience in property administration, commercial real estate, property management, or administrative support.

• Previous experience supporting commercial property managers or managing commercial real estate operations preferred.

• Familiarity with lease administration, tenant relations, vendor coordination, and property operations.

• Basic understanding of accounts payable, accounts receivable, and property-related financial administration.

• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.

• Experience with property management software such as Yardi Voyager, MRI, or RealPage preferred.

• Strong organizational skills and exceptional attention to detail.

• Excellent written and verbal communication skills.

• Ability to manage competing priorities and meet deadlines in a fast-paced environment.

• Professional demeanor with strong customer service and problem-solving skills.

Ideal Candidate

The successful candidate is a dependable, detail-oriented professional who enjoys supporting commercial real estate operations and building positive relationships with tenants, vendors, and internal teams. They are comfortable balancing administrative responsibilities, financial documentation, and day-to-day property needs while taking initiative to keep operations organized and running smoothly. Previous experience in commercial office, retail, or industrial property management is highly desirable.

TalentMatch®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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