Administrative Coordinator

Description We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who combines strong administrative ability with a strong customer service approach and careful attention to confidential records. The role focuses on coordinating credential data, supporting access permissions, and helping maintain an organized, responsive badging process in a fast-paced environment.

Responsibilities:

• Oversee daily badge and access administration for employees, contractors, visitors, vendors, and other approved individuals requiring site entry.

• Create, update, and maintain identification profiles, including capturing and uploading photo records with a high level of accuracy and consistency.

• Review credential data regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals.

• Set and adjust access permissions based on approved security guidelines and role-based authorization needs.

• Work closely with on-site security leadership to support established access procedures and ensure badge operations align with site protocols.

• Safeguard sensitive personnel and security information by handling all records with discretion and strict confidentiality.

• Track badge stock, printing materials, and related supplies to help ensure uninterrupted daily operations through timely reordering.

• Provide attentive front-line support to internal and external contacts while managing requests efficiently in a high-demand setting. Requirements • High school diploma required.

• At least 2 years of experience in administrative support, customer service, or another client-facing position.

• Prior experience in a corporate office or on-site client environment preferred.

• Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook, along with general computer proficiency.

• Ability to use PC-based camera equipment and related software for identification processing.

• Strong organizational skills with close attention to detail and the ability to manage multiple priorities effectively.

• Clear written and verbal communication skills and the ability to collaborate well with clients, coworkers, and security personnel.

• Valid driver’s license and ability to pass required background screening and drug testing. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .