Technical Coordinator P

Position Summary

Under general supervision of the unit director and using independent judgment, provides assistance with the inpatient medical-surgical program performing a set of diverse duties.

Position Responsibilities

Unit Specific Position Responsibilities

Creates preliminary unit schedule for approval and assists with schedule edits

Compiles monthly reports and completes audits as needed

Developing and updating unit-specific forms, spreadsheets, and databases

Assists with staffing coverage: phone calls/WENS system to notify staff as needed based on surgical caseload, census/acuity changes.

Equipment inventory including input into equipment needs prior to budget cycle, IV pump counts, and identifies equipment for preventative maintenance by biomedical department Developing and maintaining inventory and files

Developing and maintaining designated supply inventory and files

Standardizing equipment rooms/Supply room.

Responsible for Environment of Care Rounds and issue resolution

Updates designated bulletin boards with pertinent flyers and Know-Share-Dos.

Keeping unit meeting, SDMT meeting minutes, and other meetings as assigned

Updating unit SharePoint site

Kronos timecard edits and time and attendance input

Lawson supply ordering

Opening and distributing mail

Communicate copy count to mailroom

Updates huddle board with information gathered at weekly huddle meeting.

Represents the Medical Center to the public; greets patients, visitors, physicians, and others and assists with wayfinding during normal business hours.

Prints patient lists for staff.

Schedules conference rooms for unit-specific meetings and events (SDMT, Monthly Celebrations, holiday gatherings) including AV equipment, food, etc.

Enters completed education, unit meetings, Quarterly update attendance information into NetLearning.

Delivers lab specimens or obtains medications from the pharmacy department for urgent needs when needed.

Maintains general office files, records and/or logs according to established procedure. Scanning Records into Knowledgelake.

Provides support at clinics for staff and clients.

Maintains immunization records and appointments and enters information in the State computer system.

Responsible for locking department at the close of the business day making sure all confidential information is secure.

Responsible for recording and monitoring refrigerator temperatures and reporting any deviances to accepted normal readings to the Public Health Nurse.

Develops work schedules and assignments for field staff. Confers on assignment with management and staff when appropriate.

Special projects and other duties as assigned.

Qualifications, Knowledge & Experience

Required Qualifications (Including any licensure, certification, education):

Organizational Requirements:

Maintain stroke education per regulatory requirements.

Preferred Qualifications:

Highschool diploma or GED

Required Knowledge, Skills & Experience:

High school graduate or equivalent and two years of related experience; health care preferred

Ability to provide a full range of clerical services including use of discretionary judgment in dispensing information; ability to compose letters or memoranda, prepare reports and establish and maintain records, files; ability to deal effectively with the public, co-workers and volunteers in a courteous manner.

Knowledge of basic spelling, punctuation, grammar and basic business math; knowledge of general office practices and procedures and knowledge of human relations skills.

Strong interpersonal communication skills

Ability to analyze problems, determine corrective measures and initiate corrective action within the limits of operational policy. Ability to supervise effectively. Demonstrates a professional attitude.

Ability to prioritize multiple work demands and work independently with minimal supervision.

Experience with Microsoft Office products including Word and Excel.

Preferred Knowledge, Skills & Experience:

Experience with Microsoft PowerPoint, Microsoft Word, Microsoft Excel, Kronos

Previous Healthcare Experience

Knowledge of clinical systems and reporting and data for reporting requirements