Academic Services Coordinator, Academic Services & Registrar

Founded in 1896, the Gould School of Law has a distinguished past built on the principles of equity and excellence, and the courage to break new ground. USC first introduced legal education in Southern California. Today, the Law School continues to make history through its philosophy of innovation and through its people. USC Gould cultivates analytical ability, ethical values, and a spirit of collegiality that prepare students for meaningful careers benefiting society. It was one of the first law schools to engage students in clinical programs and remains a leader in experiential education.

ATTENTION: This is a 1-year, fixed-term position with possible extension contingent on business needs. Applicants must upload a cover letter and a resume to be considered for this position.

The Gould School of Law is seeking to hire an Academic Services Coordinator to join the Office of Academic Services.

• Assists in conceptualizing, planning, preparing, and coordinating curriculum development and revision activities for the school. Develops and refines curriculum minors in collaboration with faculty. Receives, reviews, and analyzes requests for changes in course and degree programs and academic policies and procedures. Advises deans, department chairs, faculty, and department staff on submission requirements for requests. Assists faculty and staff in preparing and presenting new or modified courses and programs, and requests for policy changes. Determines whether proposals are acceptable for review. Schedules requests for review by appropriate university committees. Prepares and maintains accurate degree progress summaries for graduate or undergraduate students. Prepares credit summaries for work taken at USC and other domestic institutions.

• Updates the student record computer system and generates the requested documents or reports. Verifies student information as requested.

• Responds to questions from students and/or staff regarding established procedures governing one or more of the following areas: registration, course scheduling and availability, degree checks, transcripts, diplomas, academic status, and petitions.

• Responds to emails sent the Academic Services mailboxes.

• Counsels students on issues regarding transfer credit evaluations and degree requirements. Provides alternative solutions or directs students to the appropriate university unit for resolution. Prepares backup material and documentation for student petitions as needed.

• Assists with the preparation, dissemination, or updates of bulletins, newsletters, handbooks, guides, fact sheets, brochures, and online content related to academic services.

• Assists with the planning and administration of final exams. Assists with coordinating the scheduling of classes and final exams.

• Assists with processing grades.

• Assists with coverage of the department's reception area.

• Assists in the update of the department's policy and procedure manual.

• Trains student workers.

• Coordinates with Publications to ensure that all school actions are correctly recorded in the catalogue and schedule of classes. Conducts periodic course reviews so that the catalog reflects current curriculum.

• Ensures detailed records are maintained. Coordinates the organization, maintenance, storage and retrieval of records pertinent to curricula and policy.

• Stays current on ABA and school-wide standards, policies, procedures, and regulations pertaining to admissions, financial aid, registration, transfer credit evaluation, course and degree requirements, petitions, and other student services. Assists with the development and implementation of program policies and procedures

• Will assist with both final exam administration and proctoring at the end of the Fall and Spring semesters and commencement each year.

• Perform other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Hybrid Schedule: All staff are required to work three days in-person and may work up to two days remotely per week. Staff may be required to work more than three days in-person. Weekly schedule is dependent on business and department needs and may change at any time. New hires may be expected to work fully in-person during the probation and training period.

ATTENTION: This is a 1-year, fixed-term position with possible extension contingent on business needs. Applicants must upload a cover letter and a resume to be considered for this position.

Learn more about our benefits and perks here: https://employees.usc.edu/benefits-perks/

The Gould School of Law (Gould) considers candidates that demonstrate, through ideas, words and actions, a strong commitment to USC’s Unifying Values (https://culturejourney.usc.edu/explore/unifying-values/) . Gould holds a unique position in society, and within the university, as every aspect of these principles are influenced by and can be protected through legal rules and institutions. At Gould, we are proudly committed to maintaining a community in which each person respects the rights of others to live, work, and learn in peace and dignity, to be proud of who and what they are, and to have equal opportunity to realize their full potential as individuals and members of society.

The hourly rate range for this position is $26.33 - $29.93. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree Minimum Experience: <1 year