Admin Assistant - Administration
Astoria, ORJobSeen 1w agoSeen in employer's feed 1w ago
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Job overview
The Administrative Assistant provides comprehensive secretarial services to Administration and clerical support to the governing board, foundation, committees, and other departments. The role maintains the organization’s contract system, manages contract flow, and ensures contracts are up to date. The position requires at least three years of Administrative Assistant experience; an associate degree is preferred, and an Oregon notary commission is required within six months of hire.
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Full job description
The Administrative Assistant is responsible for performing comprehensive secretarial services for Administration and for performing specific secretarial and clerical duties for governing board, foundation, committees, and other departments as assigned. Maintains a contract system for organization. Responsible for contract flow and ensuring all contracts are up to date.
Job Requirements Knowledge of/Skill/Ability to: Effective communication skills, including oral and written. Ability to manage multiple tasks, set ongoing priorities, facilitate problem resolution, and possess problem solving skills. Professional demeanor and decorum. Ability to type 65 wpm. Computer knowledge and competence software applications (Word, Excel, PowerPoint). Must maintain strict confidentiality. Must be able to attend before office hour and after hour meetings. Must display thoroughness and attention to detail.
License/Certification Notary public commissioned by the State of Oregon required within six (6) months of hire.
Education and/or Experience Associates Degree preferred. Minimal three years Administrative Assistant experience.
Physical Demands and Work Environment Conditions / ADA Compliance Sedentary position. Light work. Subject to many interruptions. Must be pleasant in nature and be able to work extremely well under pressure. Must be able to meet deadlines. Must also be able to work very independently with little direction from supervisor. Some evening work required.
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