Admin Services Coordinator

Description We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion.

Responsibilities:

• Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications.

• Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality.

• Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records.

• Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly.

• Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities.

• Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors.

• Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines.

• Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail. Requirements • High school diploma or equivalent required, with up to 2 years of relevant administrative or office support experience.

• Ability to follow established processes, meet routine work standards, and complete tasks with a high level of accuracy.

• Clear verbal and written communication skills for handling everyday interactions and correspondence.

• Practical experience with Microsoft Office applications, including Word, Excel, and Outlook.

• Strong organizational skills with the ability to manage multiple administrative duties efficiently.

• Basic math ability, including simple calculations such as percentages, discounts, and standard numerical comparisons.

• Detail-oriented approach to customer service, visitor interaction, and confidential information handling. TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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