Administrative Coordinator

Description

We are seeking an Administrative Coordinator to support program services through a blend of customer service, enrollment assistance, record maintenance, and day-to-day office coordination in Los Angeles, California. This long-term contract opportunity plays a vital role in assisting families, providers, and internal teams through various program processes while maintaining accurate and organized records. The ideal candidate is detail-oriented, service-oriented, and comfortable managing multiple priorities in a fast-paced environment. Bilingual Spanish skills are preferred to effectively support a diverse client population.

Responsibilities:

• Manage and maintain participant and program data in internal databases and tracking systems, ensuring accuracy and timely updates.

• Coordinate enrollment activities by scheduling appointments, assisting with individual and group enrollment sessions, and preparing necessary materials.

• Review client files and supporting documentation to ensure completeness, accuracy, and compliance with program requirements.

• Verify eligibility information, referrals, and supporting records through internal systems and external resources as needed.

• Respond to client, provider, and partner inquiries by phone, email, and in person, providing excellent customer service and connecting individuals with appropriate resources.

• Prepare, organize, scan, copy, and file documentation to support daily operations and audit readiness.

• Partner with program staff to support enrollment, case-related activities, and departmental service goals.

• Maintain confidentiality and handle sensitive client information with professionalism and discretion.

• Assist with general administrative duties, including data entry, record maintenance, and office support projects.

Requirements

• Previous experience in administrative support, customer service, program coordination, or a related field.

• Strong organizational skills with exceptional attention to detail.

• Excellent verbal and written communication skills.

• Proficiency in Microsoft Office Suite and database systems.

• Ability to manage multiple tasks while meeting deadlines in a high-volume environment.

• Experience working with diverse populations and handling confidential information.

• Bilingual Spanish preferred.

• Experience in social services, community programs, education, or nonprofit environments is a plus.

TalentMatch®

­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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